Billing Clerk

Position Summary

This position plays a central role in the accounting department’s ability to accurately process invoices and maintain records. This position requires strong communication skills to help resolve invoicing issues.

Key Responsibilities

• Receive, interpret, and upload vendor invoices for various company projects
• Manage and maintain multiple inboxes as well as keep up-to-date records of received emails
• Coordinate with Accounts Payable, and occasionally Accounts Receivable teams
• Communicate with vendors to ensure the accurate processing of invoices
• Supply appropriate documentation for client invoicing
• Review and correct any non-compliance within vendor invoices
• Confirm invoice totals with project managers, and confirm rejections and approvals
• Confirm statuses of vendor bills
• Maintain amiable relationships with vendors

Skills/Traits/Competencies

• Commitment to Excellence – Maintains high personal standards and expectations and expects others to maintain a similar commitment. Knows own strengths and how to employ them. Knows own weaknesses and limits; works to neutralize or compensate for some and to improve others. Is personally committed and actively works to continuously improve him/herself.
• Attention to Detail – Directs attention to the task at hand in order to avoid making mistakes. Prepares and carefully reviews figures, computations, reports, etc., to identify any errors or problems; ensures consistency and that information can be understood by all who read it. Shows concern for all aspects of the job no matter how small.
• Initiative – Is self-starting. Does not wait for signals. Seizes opportunities when they arise. Takes action beyond what is required. Completes assignments independently without constant supervision. Volunteers to take on new assignments. Contributes to others’ initiatives without being asked.
• Effective Communicator – Consistently communicates clearly and thoroughly, optimizing audience understanding with concise, timely, and effective speaking and presentation skills.
• Adaptability – Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
• Problem solving – Poses insightful questions, explores all sources for answers, uncovers hidden patterns, goes beyond the obvious, employs rigorous logic to understand problem origins, and devises creative, cost-effective solutions.

The successful candidates will receive a competitive compensation package that includes: health, dental, and vision insurance, company-sponsored 401K retirement plan, holidays, and paid time off (PTO). Watterson is an E-verify and Equal Opportunity Employer. Watterson conducts background checks as part of our hiring practices.

Requirements

Experience/Education/Qualifications

• High school diploma or GED equivalent required
• Similar experience in a related position preferred
• Fluent in MS Office (Word, Excel, and PowerPoint)