HR Payroll cum Admin Executive
Job Description
Job Location: Malaysia Kuala Lumpur Bukit Jalil
Job Types: Permanent, Full time, Onsite, 5 days
Business Sector: Group Business Support for Techware Group of Companies
Job Descriptions
- Responsible for preparation and processing of monthly payroll for the few assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
- Assist Management in developing and implementing HR policies and procedures.
- Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., CPF, Foreign Levy, KWSP, PERKESO, HRDF, LHDN).
- Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
- Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
- Responsible full spectrum of HR and administrative functions, including staffing, and performance monitoring.
- Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
- To prepare all financial-related reconciliations.
- Draft HR letters and liaise with authorities/government departments when necessary.
- Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
- Provide guidance and assistance to employees, as needed.
- Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
- Maintain a secure and organized filing system for confidential information.
- Support some admin tasks including issuing quotations, invoices, etc.
- To participate in ISO 9001 QMS internal and external audit.
- Maintain a meticulous filing system for documentation and records.
- Routine and adhoc tasks assigned by superior/ Management.
Job Requirements
- Bachelor’s Degree in Human Resources, Business Administration, or a related field.
- Minimum 2 years working experience in Payroll/HR functions or a similar role.
- Knowledge of Excel and SQL Payroll or Info-tech.
- Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
- Able to communicate in English, Bahasa Malaysia, and Mandarin.
- Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently.
- Able to work beyond normal working hours to meet the payroll deadline.
- Must be adaptable and flexible.
- Must maintain confidentiality of all HR-related matters.
- Must possess strong ethics and personal integrity.
- Own transport required.
Company Profile
At CARSTOM, we offer our employees an engaging working environment and the opportunity to advance with top quality brands in the automotive industry.
Join us and you have the chance to create your own career pathway. We look forward to seeing how you can contribute to our growth and invite you to grow with us, for we cannot journey alone.
Carstom Website: https://www.carstom.com/pages/about?srsltid=AfmBOooLYJ2AHW2EEChV34rPa6_XzLXkMZ2yAaFmeABIphLuQtMfsOPm
About Techware
Techware is a leading provider of comprehensive advanced manufacturing services, catering to a diverse range of industries including Semiconductor, Medical, Aerospace, Automotive, and Oil & Gas. Strategically headquartered in Singapore, we also operate manufacturing facilities in China, Malaysia and Philippines. We specialize in Precision Machining, adhering to the strictest tolerances, and offer high-tech fabrication of sheet metal components, welding of crucial structures/frames, wire and cable harnessing along with complete system integration, assembly, and rigorous testing of equipment. Techware Group is a synergistic amalgamation of various companies, with our business operations spanning across diverse sectors. We have established a strong presence in Singapore, Malaysia, China, Philippines, Korea, Taiwan, UK, and the US, demonstrating stable, long term growth and an expanding global footprint. Website http://www.techwaregroup.com Industries: Machinery Manufacturing / Manufacturer of machinery & equipment Company size: 100 to 500 employees Type: Privately Held