Training Operations and Logistics Coordinator – Swiss Hospitality Company

The Training Operations and Logistics Coordinator is responsible for ensuring the smooth execution of training programs by managing training logistics, venue and trainer sourcing, communication with trainers and trainees, and maintaining accurate training data. This role requires excellent organizational, negotiation, and problem-solving skills to guarantee high-quality program delivery and seamless operations.

Requirements

Venue and Trainer Sourcing:

• Identify, evaluate, and secure suitable training venues based on program needs, participant size, and budget constraints.

Source, vet, and select trainers with the required expertise and qualifications to meet program objectives, including negotiating terms as necessary.

Logistical Coordination and Training Monitoring:

• Serve as the main point of contact for trainers and trainees, facilitating timely and clear communication.
• Coordinate all logistical aspects of training sessions, including scheduling, resource allocation, and addressing special requirements to ensure smooth delivery.

Monitor training sessions to ensure adherence to schedules and quality standards, promptly addressing any issues that may arise.

Data Management and System Updates:

• Enter, maintain, and verify the accuracy of all relevant data, such as training schedules, participant records, and performance metrics.

Regularly update systems and ensure data integrity to support data-driven decision-making and reporting.

Required Skills and Qualifications:

Organizational and Project Management:

• Strong ability to manage multiple tasks, schedules, and competing priorities.
• Proven experience coordinating logistics for complex projects.

Communication and Interpersonal Skills:

• Excellent verbal and written communication skills for engaging trainers, trainees, and stakeholders effectively.

Problem-Solving and Adaptability:

• Proactive in identifying issues and developing effective solutions to ensure smooth operations.

Attention to Detail:

• High accuracy in data management, record-keeping, and tracking training activities.

Technical Proficiency:

Familiarity with data entry systems, project management tools, and Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications:

• Experience in training coordination, event management, or related roles.
• Familiarity with Learning Management Systems (LMS) and vendor management.
• Proven ability to negotiate and manage contracts with external partners.

This job has been sourced from an external job board.

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