N99962 Purchasing Assistant
Job Description
Job Summary
This position is responsible for assisting with a variety of university purchasing functions.
MAJOR DUTIES
Reviews requisitions and other documents for accuracy and completeness, ensuring accuracy of account coding, existence of supporting documents, and adequacy of descriptions; makes revisions as needed.
Processes requisitions through Banner to create purchase orders.
Processes change orders to requisitions and purchase orders.
Assigns buyers for requisitions.
Works with departmental staff to resolve issues
Ensures that requisitions and purchase orders comply with university policy as relates to competitive shop, bidding, sole source documentation and other policy and procedure requirements.
Participates in purchasing processes training of university staff
Participates in all compliance & audit reviews and procedures
Assists with University Purchase Card administration.
Performs related duties as assigned.
Knowledge Required By The Position
Knowledge of and ability to apply Department, University and RUSO purchasing policies and guidelines.
Knowledge of Banner Purchasing applications to resolve departmental issues and to assist departmental staff with questions.
Proficiency in the operation of computers and job related software programs, including, but not limited to, Blackboard Learning Systems, Microsoft Word and Excel.
Proficiency with JPMorgan website management.
Skill in decision making and problem solving.
Skill in interpersonal relations and providing customer service to the public.
Demonstrate effective oral and written communication skills; ability to communicate clearly and effectively.
SUPERVISORY CONTROLS
The Purchasing Supervisor assigns work in terms of somewhat general instructions; some judgment is needed. The supervisor reviews completed work for compliance with detailed instructions, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include university, RUSO and State of Oklahoma policies and procedures. These guidelines require interpretation and judgment in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative duties. Strict regulations and guidelines, and the need to interpret and translate information provided into appropriate coding and procedures, contribute to the complexity of the position.
The purpose of this position is to support the administration of Purchasing policies and procedures, and to assist with university purchasing functions. Success in this position contributes to the efficiency and effectiveness of department operations.
CONTACTS
Contacts are typically with co-workers, other university personnel, vendors, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Preferred Qualifications
Banner Enterprise system experience
Previous procurement experience
Some college coursework in Business or Accounting
2 years of higher education and/or government purchasing
Annual salary $25,536.00 with excellent benefits, including generous leave time.
Anticipated hire date: 1/20/2025
Applications accepted until: 1/4/2025
Note: Posting will close to applicants at 11:59 pm, CST, on the date above.
Notice to Applicants
At the end of the application process, create your Candidate profile.
It is Northeastern State University’s policy that all newly hired employees must provide an original Social Security card during the hiring process. Failure to provide an original Social Security card will delay the hiring process and ability to begin employment.
An application cannot be changed after it has been submitted.