Construction Project Administrator

Position Title: Construction Project Administrator

Company Name: Kroeschell Inc.

Pay Range: $55k – $65k, based on experience

Location: Ashland Heights, SD

Job Overview

Kroeschell Inc. is seeking a proactive and detail-oriented Construction Project Administrator to join our team. In this role, you will support project operations through administrative coordination, document management, and communication with clients, subcontractors, and suppliers. This is an excellent opportunity for someone with strong organizational skills who thrives in a fast-paced construction environment.

Who We Are

For decades, Kroeschell Inc. has delivered cutting-edge HVAC, mechanical piping, and building solutions to our diverse clientele. Our team thrives in a collaborative, growth-oriented environment that combines the intimacy of a small company with the opportunities of a long-term career trajectory. Visit http://www.kroeschell.com to learn more about how we redefine excellence in mechanical construction.

Key Responsibilities

• Administrative Support:
• Greet and assist visitors and clients at the project site office.
• Perform general clerical duties such as photocopying, faxing, and mailing.
• Maintain and organize electronic and hard copy project files.
• Respond to requests for information and project data promptly.
• Project Coordination:
• Maintain and manage project submittal logs and overall project schedules.
• Prepare and modify documents including correspondences, reports, memos, and emails.
• Track project schedules and deadlines to ensure timely deliverables.
• Assist in preparing written responses to routine inquiries.
• Office Management:
• Maintain office supply inventories and place orders as necessary.
• Ensure smooth office operations by supporting the project team with documentation and scheduling.
• Handle incoming and outgoing mail, and maintain communication channels.
• Site Support:
• Attend bid walks and conduct periodic site visits at active construction sites.
• Collaborate with project managers and subcontractors to ensure operational efficiency.
• Other Duties:
• Perform additional tasks as assigned by management.

Qualifications

• Required Skills and Experience:
• 3-5 years of administrative experience (construction or project-based experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong interpersonal and communication skills (both verbal and written).
• Basic understanding of construction accounting and project workflow processes.
• Physically able to navigate and attend bid walks and construction site visits.
• Professional appearance and demeanor.
• Preferred Education:
• Associate degree or higher in business or related field (preferred but not required).
• Technical Skills:
• Proficiency in Microsoft Project or equivalent scheduling tools (training available).
• Experience managing project submittal logs and schedules.
• Other Requirements:
• Clean criminal background and ability to pass pre-employment and random drug screenings.
• A proactive work ethic, willingness to learn, and a positive attitude.

Benefits

• Compensation Perks: 401(k) Retirement Savings (with employer matching), Employee Stock Ownership Program (ESOP), bi-weekly pay cycle.
• Health and Wellness Perks: Medical, Dental, and Vision Insurance, Health Savings Account (HSA), Life and Disability Insurance, safety equipment provided.
• Work-Life Balance Perks: Paid Time Off (Holidays)
• Career Development Perks: Training and certifications (OSHA, Fall Protection, Lifts), mentor training, tech package (smartphone or tablet provided).

Work Schedule

• Full-time, Monday-Friday
• Travel required for site visits and client engagements

Work Location:

• Ashland Heights, SD

Apply today and build your future with Kroeschell Inc.!

We are an equal opportunity employer, committed to fostering a diverse and inclusive workforce.