Secretary

Job Accountabilities

Primary Responsibilities

• Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
• Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment.
• Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
• Conduct extensive online and off-line research as requested.
• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues. Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
• Overall Administration
• Confidential records maintenance

Skill & Competencies

• Good interpersonal communication techniques
• experience in facility management techniques
• good negotiation techniques
• Effective time and workload management
• Effective multi-tasking skills
• Proficient in Microsoft Office desirable
• Pro-active, problem solving approach
• Ability to form good working relationships with a wide range of groups and individuals
• Self-motivated and able to work unsupervised and on own initiative
• The candidate must have a very keen eye for detail and accuracy

Education: any graduation

Exp: 3-6 years