Executive Assistant

• Responsible for managing Companys Guest House and executing agreement with house owner and timely renewal with due consent of the President Sir
• Responsible for coordination with higher officials, and all key members on behalf of the President Sir
• Keeping confidential data safely as per the instruction
• Keeping important files related to President Sir and his family members
• Guest hospitality management and aligning visits of guests and customer
• Ticket booking and Hotels booking
• Preparation of Important Admin Task Calendar
• Aligning meetings with important customers
• Fixing of appointment with doctors & bankers
• Management of International Tour visit of President Sir
• Arrangement of Gifts for important guests and scheduling next meeting
• Tracking progress of the official payment related to President Sir
• Updating and sharing the reports of Social Media, websites to President Sir
• Coordination with higher officials of MIL, India and abroad
• Attend meeting with President Sir and take notes or dictation at meetings or to provide general assistance during meetings/ conferences/ presentations.
• Follow up from the concerns for all the task assigned during above mentioned meetings and timely reporting to the President sir about the status of the MOM.
• Sharing daily important news of WhatsApp and other means to President and prepare the report as per the direction
• Renewal of Passport
• Taking appointment with Bankers, Advocates, IAS, IPS Officials as per the direction of President Sir
• Golf House- Guest accommodation and vehicle arrangement
• Coordination with Saraf family members and relatives for important activities
• Sending important greetings and wishes on the occasion of special moments
• Keep update the gadgets of President Sir
• Aligning meeting with CII members and keeping files updated
• Dealing with all key persons for taking feedback/suggestion and apprise the same to President Sir
• Scheduling seminars, award function, preparing speech-note, keeping news clips from news papers
• Planning tour to resorts (Kanha, Tadoba, Jungle Safari, Baster, and other important places) as and when required
• Ensuring hotel bills payment and sufficient balance in Credits Cards of President Sir
• Preparation of Presentation (PPT & Other Modes) to exhibit in important meetings/events
• Ensuring timely subscriptions of newspapers, Amazon, Hotstar, Netflix, Money Control, ET, NT, Spotify, Gmail
• Co-ordination of updates of the Staff Handbook and other policies
• Completion of important tasks as and when assigned by the President Sir

33 Any other work given by the Management from time to time.