Admin Coordinator

❖ Position – Admin Coordinator

❖ Reports to: Administration Manager

❖ About Role: The Admin Coordinator will support the Administration Manager in coordinating and managing day-to-day administrative tasks. This role requires strong organizational, coordination, and communication skills to ensure smooth office operations and support functions.

❖ Responsibilities

• Employee Support & Coordination
• Respond to employee queries and coordinate with the Administration Manager for resolution.
• Coordinate new joiner activities, including:
• GHI (Group Health Insurance) addition
• Sharing E-health cards
• Opening salary bank accounts
• Facility Maintenance & Office Operations
• Supervise and coordinate:
• Electrical and carpentry repairs/replacements.
• Support staff, including office boys and housekeeping personnel.
• Maintain stock for office supplies:
• Stationery, housekeeping items, and other essentials.
• Monitor and maintain consumable stock in the cafeteria:
• Milk, coffee/tea, sugar, snacks, cold drinks, water bottles, etc.
• Vendor Management
• Coordinate with vendors for:
• Material delivery
• Invoice submission and record management
• Assist in purchase order (PO) preparation and vendor follow-ups.
• Collaborate with Accounts Payable for vendor payments and ensure weekly payment processing.
• Travel & Event Coordination
• Coordinate travel arrangements, including:
• Visa processing, flight and hotel bookings, and forex requirements.
• Assist in organizing and coordinating office events.
• Ensure proper guest hospitality in the office.
• Records & Reporting
• Maintain records for:
• Invoices, bills, and vendor payments.
• Prepare and manage MIS reports for administrative activities.
• Insurance & Compliance
• Coordinate company insurance requirements, including timely renewals and compliance.

❖Skills & Competencies Required

• Strong coordination and organizational skills.
• Excellent communication skills for vendor and employee interactions.
• Proficiency in record-keeping and MS Office tools (Excel, Word).
• Ability to multitask and manage time effectively.
• Attention to detail for inventory and reporting tasks.

❖ Education & Experience

• Graduate in any discipline.
• Relevant internship or 0-1 year of experience in office administration or coordination will be a plus.