office administrator
Job Description
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Monitor and evaluate
- Schedule and confirm appointments
- Perform general clerical duties
- Process files and paperwork
- Process claims such as health insurance or workers compensation
- Organize and maintain inventory
- Maintain prescription records
- Develop information materials for patients
Supervision
- 1 to 2 people
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Repetitive tasks
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Team player
- Initiative
- Accurate
- Client focus
- Interpersonal awareness
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
Support for mature workers
- Applies hiring policies that discourage age discrimination
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities