Secretary – Science & Math

Posting Details

Posting Details

Logo Institution Northern State University Working Title Secretary – Science & Math Posting Number CSA02237P Department NSU-Arts & Sciences Physical Location of Position (City) Aberdeen Posting Text

The Math & Science department in Northern State University’s College of Arts & Sciences is seeking a detail-oriented and organized Secretary to provide exceptional administrative and clerical support to faculty, staff, and students. This role is essential to ensuring the smooth day-to-day operations of the department while contributing to its academic mission.

General Duties

• Composes and finalizes letters, narratives, memos, reports, and forms to produce accurate documents.
• Records, transcribes, and distributes formal minutes of meetings to provide detailed records of proceedings and decision-making.
• Responds to requests or questions regarding routine program operations to disseminate information and aids clients and the public.
• Makes travel arrangements or schedules appointments to ensure necessary arrangements are made.
• Establishes and maintains computerized and manual filing systems by determining file naming and organizational methods for data files; and following standard filing procedures for correspondence, forms, and other documents to ensure accurate storage and retrieval capabilities. * Maintains records of fiscal activities to track expenditure of allocated funds, and incoming fees and other daily revenues.

Specific Duties

• Assists one department, one program, other programs/events as needed
• Science and Math Department: letters/correspondence, hiring processes (e.g., requests for appointment notices and contracts), budget/purchases, travel, contracts, course information (e.g., syllabi, etc.), course scheduling and faculty loads (enter and reenter), oversees grant spending, oversees labor and work study students o of interest, this department comprises 40% of the college, and thus makes up the bulk of the purchasing for the university (due to labs and grants)
• Center for Excellence in Teaching and Learning: purchasing, grants, appointment notices, letters, contracts, budget
• Math Contest: contact schools, handles registrations, organizes and plans for contest each year, maintains contacts with schools throughout to ensure participation and communication between Northern and schools, copies and grades exams, handles awards and logistics
• Performs other work as assigned.

Posting Date 12/09/2024 Closing Date Open Until Filled Yes First Consideration Date 12/23/2024 Advertised Salary $17.50/hour Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8 am to 5 pm Monday -Friday

Typical Hours Worked Per Week 40 Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

Knowledge, Skills, and Abilities: The secretary of Science and Math should have knowledge of: business English including grammar, spelling, and punctuation; modern office equipment, practices, and procedures; basic bookkeeping; computer software applications; and department rules, procedures, and functions. The secretary of Science and Math should also have the ability to: type accurately, in positions requiring keyboarding; gather, compare, and summarize data from a variety of sources; operate a variety of office equipment; communicate information clearly and concisely; review and comprehend materials; establish and maintain effective working relationships with other employees and the general public; proof and edit solutions to arithmetic problems involving addition, subtraction, multiplication, division, and percentages; and formulate logical and reasonable conclusions from available information.

Equal Employment Opportunity Statement

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Memory, Pace-fast, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position’s use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Reference List

Optional Documents