Front Office Coordinator

Twining Holdings, LLC, an innovative full-service engineering company with unmatched expertise in material testing, inspection, applied engineering, and integrated disciplines over 125 years of history, is seeking a Front Office Coordinator to support our corporate office in Long Beach. Individual will be responsible for answering phones, managing the front desk, data entry, customer correspondence and uploading of documents in addition to other various duties.

Responsibilities:

• Greeting current and potential new clients, guests, and employees
• Open and close reception area on a daily basis
• Act as the office contact for service and maintenance issues while providing support in IT coordination, office and kitchen supplies, and office maintenance
• Answer and direct calls from the corporate phone line and rollover-company lines
• Prepare and send weekly unsigned work-order reports to project managers
• Proofreading website and marketing material to include e-blasts, announcements, social media, website entries, and miscellaneous printed material and project related documents
• Data entry for field personnel, inputting expense reports into VISION with accuracy and consistency within two days and uploading subcontractor work reports to Construction Hive
• Identifying weekly leads for the Sales and Marketing departments and uploading plans and specs into a shared drive
• Preparation of daily staff attendance reports, overnight letter and package shipping, and new-hire welcome packages for offices
• Miscellaneous duties to include sending corporate faxes, responding to emails, distributing mail, maintaining phone directory to intranet, and reconcile credit card charges

Competencies:

• High School Diploma or GED
• Minimum 1 – 2 years’ experience of general reception and administrative experience
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Interest in the Architecture Engineering and Construction (AEC) industry is a plus
• Strong interpersonal skills, customer support, and able to work both independently as well as in a team-oriented environment to accomplish tasks and goals
• Well organized, proactive, and willing to take projects from concept to completion
• Outstanding time management and able to work in a fast-paced environment

Twining offers an excellent benefits package including medical, dental and a 401(k) Plan.

EOE STATEMENT We are an affirmative action participant and equal employment opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.