Administrative Assistant

The Brant Community Healthcare System is a two site Community Hospital located in Brantford and Paris, Ontario.

• The Brantford General is an acute care hospital
• The Willett in Paris is an urgent care centre and transitional beds

By choosing to work at Brant Community Healthcare System (BCHS), you are joining an organization with more than 130 years of making a positive difference in the lives of the people we serve throughout our communities. We value Care, Accountability, Respect and Equity, and we are working together to build a healthier community!

Why Choose BCHS?

• Tuition Reimbursement (Centralized Education Fund)
• Casual, Part time and Full time positions (4 on 5 off for full time nurses)
• HOOPP Pension Plan
• Predictable work locations
• Discounted onsite parking (no shuttles or waiting lists)
• Support 24/7- you’re not on your own (managers on call, physicians, allied health and support staff).
• Wellness matters, our Employee Assistance program is free and confidential to all employees and family members.
• Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.

Position Summary

Reporting to the Director HIS, CPO, the Administrative Assistant position is a five month temporary full time position. Responsible for daily absence replacement, the preparation of master schedules by following pre-determined guidelines, applicable collective agreements and Hospital Policy. The position will be responsible for schedule planning, under the direction of the Director and in concert within budgetary guidelines. He or she will be responsible for posting of schedules as per the collective agreement and Hospital Policy, coordinating posted vacation schedules and ad hoc vacation requests, seasonal schedules and leave(s) of absence i.e. maternity leave. The role is also responsible for payroll for all applicable departments. The Admin Assistant will work as part of a team with on-going communication and collaboration with staff, and the Director.

Mandatory Qualifications

• Post-Secondary diploma in related field (Office Administration)
• 1 year previous scheduling/payroll experience in a unionized healthcare environment
• Previous experience using a computerized scheduling system, electronic payroll
• Proficient with Windows based systems, specifically Microsoft Office: Word, Excel, Access, Outlook
• Proficient in keyboarding with some data entry
• Excellent understanding of Human Resource Attendance Management Program processes
• The position requires the ability to remain calm and effective in stressful situations, meet deadlines and work well under pressure. Concentration is required to perform duties accurately and safely in a high activity environment.

Mandatory Competencies

• Ability to identify and analyze scheduling, payroll system problems
• Strong conflict resolution, negotiation skills
• Excellent communication, interpersonal, critical thinking and time management skills
• Excellent customer service skills
• Demonstrated leadership ability
• Excellent attendance record
• Demonstrated ability to work both as, a member of a multidisciplinary team and an independent professional
• Demonstrated proficiency in all aspects of Microsoft Office
• Promotes Interdisciplinary Team collaboration and consultation
• Demonstrated expertise in problem solving, decision-making, and evidence-based practice
• Demonstrated knowledge of quality improvement processes
• Demonstrated formal and/or informal leadership experience
• Demonstrated commitment to professional growth and development of self and others
• Creative and flexible critical thinking skills

Preferred Competencies

• Reliable individual with excellent attendance record and able to work all shifts

Primary Responsibilities Also Include

Safety (patient, worker & workplace) is a BCHS Corporate Priority. The successful applicant will demonstrate good stewardship in the identification, reporting and mitigation of unsafe acts or conditions.

The Brant Community Healthcare System (BCHS) is an equal opportunity employer, committed to employment equity and diversity in the workplace. We welcome applications from women, members of racialized groups, visible minorities, Indigenous persons, persons with disabilities, persons of all sexual orientation and persons of any gender identity or gender expression.

To ensure there is equal opportunity during the recruitment and selection process, BCHS provides accommodation for applicants with disabilities upon request.