Construction Project Coordinator- Space Coast

As a Paul Davis Restoration Project Coordinator, you will be tasked with professionally and compassionately helping property owners put their lives together after a flood, fire, or other life changing event.

In this capacity you will be working along side our Restoration Project Managers in assisting in communicating with property owners, staff members, material providers, and subcontractors. In addition, you will help with project scheduling, follow-up, and managing the paperwork flow.

Position Overview

The Project Coordinator provides assistance to the Project Manager by coordinating project activities related to restoration projects. Their main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Coordinator handles multiple projects within a fast paced environment and is open to constant changes and challenges. The ideal candidate will have to be a highly organized individual who can manage multiple projects at once in the absence of day-to-day guidance.

Responsibilities:

• Organize and maintain Construction Files (hard and soft copies)
• Phone calls to schedule subcontractors and to follow work flow progress
• Demonstrate patience and compassion with customers
• Deliver necessary paperwork to customers, to administrative department and to trades
• Professionally handle any and all complaints
• Assist with scheduling of job through final completion
• Represent the Paul Davis principles of honesty and integrity
• Prepare and/or edit internal scopes of work(MATVSLAB), estimates, budgets, letters, faxes, memos and emails
• Communicate with property owners/managers/tenants and insurance adjusters;
• Acts as a liaison between the customer and Project Manager to ensure project success;
• Address questions/concerns throughout he project
• Perform tasks required by the Project Manager in support of project needs;
• Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided;
• Responsible to track project changes and produces updated schedules;
• Review project information and compile schedules in a timely manner;
• Tracks the progress of all new and ongoing projects and maintains up-to-date notes;
• Submit any required information to the client as directed by the Project Manager;
• Report to the Project Manager for all issues:
• Assist with reception relief as needed;
• Assist compliance manager with TPA
• Attend PAUL DAVIS training courses as required
• Other duties as assigned

Qualifications And Required Skills

• Minimum High School Diploma, Post-Secondary Preferred;
• Minimum 3+ years office based experience;
• Minimum 40+ wpm;
• Strong working knowledge of Microsoft computer software (e.g. Excel, Word, and Outlook);
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.);
• Excellent communication skills (both written and verbal);
• Strong aptitude to work within deadlines (both independently and as part of a team);
• Integrity, honesty and responsibility with a desire to contribute to a team;
• Highly organized with attention to details;
• Knowledge of Xactimate and/or XactAnalysis preferred but not essential;
• Prior restoration experience and/or construction preferred but not essential

We Offer a Competitive Compensation And Benefits Package, Including

• 50% Health.
• Company-matched retirement savings plan.
• Paid vacation.

Skills and Knowledge:

• Strong verbal and written communication skills
• Strong organization and analytical skills
• Likes working with people
• Strong Computer Skills with working knowledge of Microsoft Office
• Some construction knowledge is helpful
• Team work
• Critical thinking and problem solving skills
• Planning and organizing
• Ability to multi-task
• Communication skills
• Ability to work independently in a busy environment

Personal Characteristics:

• Professional demeanor
• Personable, presentable, articulate
• Reference, drug testing, background checks

Join the Paul Davis team and BECOME A DIFFERENCE MAKER!