Event Assistant – Community Engagement & Events

Are you interested in a fun and creative work environment? Do you have a background in event management or theatre production? Creative Generation – State Schools Onstage (CGEN) is looking for event assistants to join the team in 2025. The roles include regular weekday and intermittent weekend work running consistently from as early as February 2025 through to the performances on 17, 18 & 19 July 2025. CGEN is Queensland’s largest, youth performing arts event staged annually by The Department of Education. CGEN provides state school students, teachers and school communities the opportunity to be involved in a professionally produced arena spectacle. CGEN will celebrate 21 years in July 2025, with an expectant cast of more than 2,000 students from across Queensland. This position is offered on a casual (non-standard hours) basis unless otherwise determined.

About The Department Of Education

The Department of Education (DoE) is committed to ensuring Queenslanders have the education and skills they need to contribute to the economic and social development of Queensland. The department delivers world class education services for people at every stage of their personal and professional development. We are also committed to ensuring our education systems are aligned to the state’s employment, skills and economic priorities. DoE is a diverse organisation with the largest workforce in the state. We are committed to teaching and learning environments that have at their centre child/student and staff health and safety.

About The Role

As the Event Assistant, you will assist with administration duties, support the delivery of rehearsals, and other production requirements to support major departmental programs Creative Generation – State Schools Onstage (CGEN), Creative Generation Excellence Awards in Instrumental Music (MOST) and Creative Generation Choral Fanfare (Fanfare) and specifically ensure a smooth, efficient and effective CGEN show week.

Responsibilities Include

• Assist in the dissemination of project and event information including music books, teaching and music resources to teachers, parents, students and key stakeholders.
• Support the Operations Manager in the delivery of various operational elements, including the preparation of various planning and logistical documentation.
• Establish and maintain professional relationships with the Programs and Events team and contractors to ensure the success of event delivery.
• Liaise with teachers, parents, students and stakeholders to organise elements of the event as required. Rehearsals and performances will often be scheduled on weekends and outside of normal working hours.
• Perform any other duties as required by the production team for the successful delivery of CGEN and other events delivered by the Programs and Events Unit.

Our Ideal Candidate

• Experience working with students,
• Strong communicator,
• Organised and strong administrative skills,
• Knowledge and love of the performing arts,
• Ability to adapt to your surroundings and work within a team of diverse and creative people.
• Willingness to obtain first aid training (annual training provided)
• Experience in Microsoft Suite
• Driver’s license and access to a vehicle (desirable, not mandatory)

Please refer to the attached role description for any mandatory requirements for this position.

To Apply

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

The Department of Education is a family inclusive workplace.  Click here to find out more about our Inclusion and Diversity strategies.

Occupational group Marketing, PR & Communication