Assistant Admin Manager

Job Description

Skills:
Administrative Management, Office Operations, Regulatory Compliance, Compliance and Regulations, Staff Supervision, BESCOM, Fire and safety, PCB,

Job Description For Asst Admin Manager

We are seeking a dynamic and detail-oriented Administrative Manager to join our companys administrative department. This individual will play a critical role in managing daily administrative operations, ensuring organizational efficiency, and supporting various teams and departments.

Key Responsibilities

  • Communication and Coordination:
  • Serve as the primary liaison between staff, external agencies, and vendors.
  • Manage effective communication and collaboration with internal and external stakeholders.
  • Information Management:
  • Input client and vendor information into company systems and maintain updated records.
  • Organize, monitor, and ensure accuracy of information and documents.
  • Operational Systems and Processes:
  • Develop, implement, and monitor operational systems and processes.
  • Analyze key metrics to optimize administrative functions.
  • Vendor and Resource Management:
  • Manage vendors related to maintenance, transport, security, housekeeping, canteen, electrical, and civil works.
  • Oversee inventory of office supplies, budget tracking, and vendor payments.
  • Compliance and Documentation:
  • Draft and manage rental agreements, property taxes, insurance, and other statutory requirements.
  • Ensure compliance with government regulations and timely renewal of licenses.
  • Infrastructure and Facilities Management:
  • Oversee infrastructure requirements and coordinate with property owners for maintenance and development.
  • Support event planning and arrange necessary facilities.
  • Team Training and Supervision:
  • Train and manage administrative staff and housekeeping personnel, allocating responsibilities effectively.
  • Supervise day-to-day administrative activities to ensure smooth operations.
  • Support to HR and Finance Departments:
  • Collaborate with HR and Finance to develop and refine policies, systems, and procedures.
  • Support planning, budgeting, and financial tracking.
  • Miscellaneous Administrative Functions:
  • Manage contracts and negotiate pricing with office vendors and service providers.
  • Handle travel bookings, vehicle procurement, maintenance, and government regulatory filings.

Key Skills And Qualifications

  • Education: Bachelor’s degree in Business Administration, Management, or a related field.
  • Experience: Proven experience in administrative or office management roles.
  • Technical Skills:
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Familiarity with Windows operating systems.
  • Communication: Excellent verbal and written communication skills.
  • Organizational Skills:
  • Strong attention to detail and accuracy.
  • Ability to manage multiple priorities and meet deadlines.
  • Decision-Making: Aptitude for making informed decisions based on guidelines.
  • Interpersonal Skills: Ability to collaborate with team members and vendors effectively.
  • Compliance Knowledge: Understanding of statutory requirements, government regulations, and licensing processes.