Administrative and finance coordinator

Our client is seeking an Intermediate Administrative and Finance Coordinator to join our team. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced office environment. This individual will play a key role in ensuring the smooth operation of our office and providing support to various departments.

Administrative Support

• Manage day-to-day administrative operations, ensuring smooth workflow within the office.
• Prepare and maintain records, files, and documents related to administrative operations.
• Coordinate office supplies inventory and place orders when necessary.
• Maintain office equipment and coordinate repairs as needed.
• Support in organizing events, workshops, or company functions.

Financial Management

• Assist in budget preparation and monitoring by tracking expenses and financial transactions.
• Process invoices, receipts, and payments, ensuring accurate documentation and timely processing.
• Maintain financial records, including accounts payable/receivable, petty cash, and bank reconciliation.
• Prepare financial reports (e.g., balance sheets, profit and loss statements, and monthly reports).
• Ensure compliance with organizational financial policies and procedures.
• Monitor financial performance and provide recommendations for cost-saving initiatives.
• Support external audits by providing required financial data and documentation.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).
• Minimum of 2 years of experience in administrative or finance-related roles.
• Strong knowledge of financial management and accounting principles.
• Proficiency in MS Office(Excel, Word, PowerPoint, Outlook) and financial software (QuickBooks, Xero, etc.).
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality and discretion.
• Excellent written and verbal communication skills and English.
• Knowledge of relevant financial and administrative regulations.