Supply Chain Coordinator

Job Location: London, UK

Job Location Type: Hybrid

Job Contract Type: Full-time

Job Seniority Level: Entry level

Job Description

General/Position Summary

The ISC Coordinator works with the International Supply Chain team and their cross functions to provide effective support for planning and execution of the following tasks.

This is a hybrid position based in Paddington, London.

Key Responsibilities

Training co-ordination across ISC

• Acts as the Training Coordinator for ISC, assigning training to new starters and point of contact for any training requirements for the team.
• Lead the Personal and Training Qualifications Review (PTQR) for ISC on an annual basis.
• Keeps team CV ‘s and JD’s up to date in compliance with SOP-0168, and maintain a tracker.
• Maintain a ISC Training Tracker (non VertexU)/ Conferences.
• Maintain Role Based Curricula framework for ISC
• Work closely with ISC Document Owners and QA Training Administrator to facilitate Training Impact Assessments.
• Link with Global Training team to resolve training queries
• Participate in regular Global forums for Training co-ordinators to keep up to date with global training initiatives and standards.

Co-ordination of Contracts documents and POs for 3rd parties

• Main point of contact in ISC for VCT/ TPRMS administration and queries.
• Coordinates contracts/statements of work with the sub-functions with the project lead & suppliers.
• Ensure all new contracts/service statements are correctly processed on VCT and raise associated PO’s.
• Ensure service statements and contactors are signed according to the Vertex Authorisation Matrix.
• Create purchase orders in a timely manner so that the team can commence work.
• Raise 3PL annual PO’s for the Logistics team and assist with purchase order amendments when required.

Tracking and Document Management

• Responsible for the tracking of ISC consultancy budget and update on quarterly basis.
• Assists in developing processes to support ISC records management
• Owns Process Library Document
• Facilitates update of process library as required
• Leads and co-ordinates discussions within ISC on the future use of process library
• Facilitates mapping of ISC processes, as required for training and reference purposes

Privacy Champion for International Supply Chain

• Lead and drive improvement and change in collaboration with the Privacy office
• Act as a liaison to the Privacy Office and assist with answering privacy related questions.
• Work with business process owners to identify business processes that collect personal data and complete a privacy questionnaire.
• Escalating questions, concerns to Privacy when needed

Continuous Improvement

• Assists and supports continuous process improvement initiatives across the designated area of role responsibilities.

Support Senior Administrative Assistant with tasks as follows

• ISC events e.g. offsites & POETs.
• Schedules for key projects meeting and workshops for external vendors.
• International onboarding of new employees into the assigned department.
• Travel risk forms and international visas.
• Raise P-Cards for team members as needed

Required Education Level

• Bachelor’s degree or equivalent

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at .

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