Office Manager – Construction Office

Position Title: Office Manager – Construction Office

Company Name: The Contractor Consultants

Pay Range: $45,000 – $55,000+ annually, depending on experience

Location: Carlsbad, CA

Job Overview

The Contractors Consultant is seeking a detail-oriented and proactive Office Manager to oversee daily operations at our front office. This pivotal role requires a hands-on individual who excels in managing administrative tasks, client communication, and team coordination in the fast-paced reconstruction and remodeling industry. You will serve as the face of the office, ensuring smooth day-to-day operations while supporting our growing team.

Key Responsibilities

• Office Operations: Oversee daily administrative tasks, including answering phones, managing emails, and handling client communications.
• Front Office Management: Serve as the face of the office, greeting visitors and providing a welcoming and professional environment.
• Financial Management: Process payroll, accounts payable (AP), and accounts receivable (AR) using QuickBooks.
• Scheduling & Updates: Coordinate project schedules, take estimating intake information, and provide updates to teams and clients as needed.
• Software Utilization: Use BuilderTrend software or similar construction software to track projects, organize documents, and manage workflows.
• Communication: Act as a central point of contact between clients, vendors, contractors, and project teams.
• Inventory & Supplies: Monitor and order office supplies and equipment as needed.
• Compliance: Ensure all office activities adhere to company policies and procedures.
• Team Support: Assist with onboarding new employees and training staff on administrative systems.

Qualifications

• Proven experience in office management or a related role, preferably within the construction or remodeling industry.
• Proficiency in QuickBooks and BuilderTrend software (or similar construction software).
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills, with a customer-focused mindset.
• Bilingual (English/Spanish) is a plus.
• Familiarity with payroll, AP/AR processes, and general office administration.
• Ability to work independently and as part of a team.

Benefits

• Compensation Perks
• 401(k) Retirement Savings Program (with employer matching)
• Profit Sharing
• Weekly Pay Cycle
• Health and Wellness Perks
• Medical Insurance
• Safety Equipment Provided (helmets, gloves, etc.)
• Work-Life Balance Perks
• Paid Time Off (Holidays, Vacation, Sick Days)
• Career Development Perks
• Mentor Training
• Unique and Additional Perks
• Holiday events, team building workshops

Work Schedule

• Full-time, Monday through Friday, 8:30 AM – 4:30 PM, with occasional flexibility based on project needs.

Work Location

• Main Office in Carlsbad

Equal Employment Opportunity Statement

We are an equal opportunity employer and value diversity in our workforce. All employment is decided based on qualifications, merit, and business need, without regard to race, age, gender, religion, or any other protected characteristic.