Payment Analyst

The New York City Department of Youth and Community Development (DYCD) supports youth and community services through contracts with a broad network of Human Service Providers throughout New

York City.

Our central task is administering available city, state, and federal funds to a wide range of innovative, practical, and quality programs that positively impact youth and communities.

The Department of Youth and Community Development is seeking to hire a Payment Analyst in the Agency Payment Unit (APU).

Under the guidance of the Deputy Director of APU, the Analyst will be responsible for reviewing invoices, financial reports, and issuing payments to Vendors and Human Service Contract Providers.

The analyst will review PASSPort Invoices and Program Expense Report Summaries (PERS) to ensure they are in accordance with established policies and procedures.

Responsibilities will include reviewing invoices and processing payments for the DYCD program areas using multiple citywide systems such as PASSPort, Financial Management System (FMS), and agency internal systems such as Comprehensive Contract Management System (CCMS).

Duties will include but are not limited to the following:

• Manage a portfolio of approximately 250 assigned contracts by processing monthly PASSPort

Invoices and PERS.

• Manage tasks in PASSPort to ensure invoices and payments are processed within the prescribed

timelines.

• Analyze and process assigned payment requests which includes ensuring the information on invoices

and its’ associated purchase orders align and that payments made are in accordance with budget

allocations and fiscal year service delivery periods.

• Interacts with Human Service Contract Providers and internal staff to resolve fiscal reporting

discrepancies and provide technical assistance (TA) as required.

• Responsible for CCMS, PASSPort, and FMS encumbrance reconciliations.
• Fiscal year end close out of contracts which includes and is not limited to closeout letters, follow up on

receivables, FMS encumbrance decreases.

• Perform special projects as instructed by the unit supervisor or director.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

Preferred Skills

• Proficient in Microsoft Office Suite. -Excellent customer service skills and ability to balance multiple priorities. -Effective and clear communication skills. -Analytical approach and thorough problem-solving capability. -Working knowledge of Financial Management Systems (FMS), and PASSPort

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.