Assistant Company Secretary

We are looking for an individual to assist and help to ensure the smooth running of the Corporate Services function. The role involves working in a busy corporate environment and is a detailed hands-on role. The individual will be joining an exciting and ambitious team working across divisions and spanning different regions with specific requirements and nuances. An eye for detail and the ability to manage their own time and meet deadlines across multiple projects is essential.

Key Responsibilities

Statutory and Regulatory Compliance:

• Ensure compliance for the Group’s legal entities, including IOM/UK and overseas subsidiaries.
• Maintain statutory registers and minute books.
• Fulfill filing requirements such as annual returns, change of details, and allotment returns.
• Assist in the production and filing of annual statutory accounts.
• Maintain the Group structure chart and list of directors and officers.
• Manage overseas company secretarial advisers (incl. Channel Islands, Isle of Man, Canada, EU, US, and Far East).

Share Incentive Schemes Management:

• Assist with management of the Group’s share incentive schemes, including LTIP.
• Ensure scheme records are current and accurate.
• Manage the annual grant and maturity programs for executive, shadow, and savings-based options and LTIP awards.
• Prepare HMRC share scheme tax returns.

Subsidiary Governance and Board Support:

• Support Board meetings for all subsidiaries, including agenda and paper preparation, meeting attendance, and minute-taking.
• Assist with project management and Company Secretarial input for statutory annual report and accounts preparation and filings.
• Assist with aspects of subsidiary AGMs.

Board and Corporate Governance Support:

• Produce and distribute board and committee packs.
• Copy, prepare, and review all papers.
• Stay informed on legislative and regulatory developments.

Ad Hoc Project Assistance:

• Support with acquisitions, disposals, capital raising, consolidation, or buy-back exercises.

Administrative Support:

• Provide administrative support on insurance and risk management activities.

Requirements

• Recently or part-qualified Company Secretary (ACG), preferably with experience in an overseas group company environment.
• Experience working in a fast-paced, complex business.
• Familiarity with using Diligent Entities (Blueprint) and Docusign is preferable
• Meticulous attention to detail.
• Strong ability to build lasting and effective relationships; recognized as a trusted counselor with integrity and a straightforward approach.
• Capable of working on own initiative, planning, and monitoring workload progress while meeting deadlines.
• Good commercial acumen.
• Excellent interpersonal skills.
• Well-organized and adaptable to an ever-changing environment with conflicting commercial needs.
• Strong influencing skills in an autonomous and decentralized business setting.
• Solid understanding of corporate governance issues.

Why Work With Us?

At Silverspin, we’re not just about work—we’re about passion, innovation, and community. Joining us means you’ll be part of a team that celebrates creativity, supports professional growth, and values every voice. We’re committed to making Silverspin a place where you’ll be excited to come to work every day (and maybe have a little fun along the way!). 🎉💼 We offer:

• Competitive Salary & Benefits
• Growth & Development Opportunities
• Creative and Collaborative Environment

Silverspin is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.