Administrative Assistant (Two Positions Available)

The South Carolina Commission for the Blind is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. The ideal candidate will be adept at handling various administrative tasks efficiently and effectively, ensuring smooth operations within the organization. This role requires strong communication skills, the ability to multitask, and a commitment to providing excellent service to both internal and external stakeholders.

Responsibilities Of Administrative Assistant

Serve as the main contact for administrative services in the Charleston district office.

• Serve as the front-line customer service provider for the office, including answering phones, greeting visitors, opening, stamping, and filing mail, and providing general information on agency programs.
• Manage office supplies and inventory, including ordering, stocking, and distributing supplies as needed.
• Ensure fiscal activities such as shopping carts, authorizations, purchase orders, goods receipts, invoices, and other financial documentation are processed in accordance with agency policies.
• Schedule appointments with service providers after receiving the purchase order. Notify consumer of appointment using consumer’s preferred method of contact. Provide the consumer with an appointment reminders using preferred method of contact.
• Provide general administrative support including but not limited to consumer case file assembly/maintenance, photocopying, faxing, filing, and document preparation for assigned region.
• Maintain positive, professional relationships with vendors and service providers, coordinating services and addressing issues as they arise to ensure timely coordination of services.
• Assist counselors with scheduling and coordinating meetings and appointments with consumers.
• Participate in weekly caseload management sessions with the counselor to discuss caseload and specific consumer needs.
• Review the monthly Quality Assurance Open Encumbrance report. Follow up with vendors/service providers for each open authorization to determine if goods and/or services were received and gather necessary documentation.

Minimum And Additional Requirements

A high school diploma and 1 year of relevant experience.

Additional Requirements

Ability to exercise discretion in interpreting and applying established departmental policies and procedures. Good verbal and written communication skills. Ability to understand and carry out complex oral and written instructions. Considerable knowledge in the use of computer applications including Word, Excel, Outlook, etc. The ability to work as part of a team.

The employee will be expected to apply discretion and confidentiality in interpreting and applying office practices and procedures. Employee will be responsible for meeting all designated productivity standards in a quality manner with minimal supervision.

Some travel, to include overnight, is expected. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary

Additional Comments

The Commission for the Blind offers great health and retirement benefits with the state, including up to 30 days of earned leave per year, 13 paid holidays, and a flexible work schedule for some positions. Employees at our Columbia Campus also enjoy using the fitness center, Bowling Alley, and Gymnasium. Professional growth opportunities include tuition assistance offered to eligible employees pursuing a degree or obtaining a specialized certification.

If you are planning to relocate to South Carolina, ask about our relocation expense reimbursement.

Eligible new hires from out-of-state may receive up to $5,000 in reimbursements for certain expenses, pursuant to Section 8-11-135 of the South Carolina Code of Laws.

Are you new to South Carolina State Government? If so, you may be eligible for up to a $5,000 sign-on bonus. You must be hired for a Vocational Rehabilitation Counselor position and complete the 12-month probation to become eligible. Please contact us for more information.

Are you ready to make a positive impact on your community? Apply today!

The South Carolina Commission for the Blind provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, veteran status, genetic information, sex-including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, disability or any other protected category.