Executive Assistant

Role overview

This position supports the APAC Regional Business Director with senior-level administrative and operational assistance, helping keep regional priorities, communications, and day-to-day activities running smoothly.

Executive and administrative support

• Handle complex diary coordination, including arranging and prioritizing internal and external meetings across several time zones.
• Draft, refine, and proofread emails, reports, presentations, and other materials used for leadership meetings.
• Serve as a dependable point of control so the executive’s time is used effectively and decisions can be made efficiently.

Project coordination and initiative support

• Assist with regional projects and strategic initiatives by helping plan activities, coordinate tasks, monitor progress, and follow up on risks or dependencies.
• Keep track of deliverables, milestones, and action items to support on-time delivery across teams and regions.
• Support governance activities such as project reviews, status updates, and leadership reporting.

Travel and logistics

• Arrange domestic and international travel, including flights, hotels, visas where needed, and detailed itineraries.
• Coordinate logistics for leadership meetings, regional reviews, and offsite events.

Stakeholder and communication support

• Act as a liaison between the APAC Regional Business Director and internal teams such as HR, Finance, Marketing, and Commercial, as well as external vendors, partners, and agencies.
• Support external communication and public-relations-related coordination when needed, following company communication standards.

Confidentiality and information management

• Handle sensitive and confidential business information with care, discretion, and professionalism.
• Maintain well-organized digital and physical filing systems for quick and reliable access to records and documents.

Team and event support

• Support team engagement initiatives, leadership meetings, and regional events as required.
• Take on additional tasks and responsibilities assigned by the APAC Regional Business Director.

Qualifications and skills

• A bachelor’s degree in Business Administration or a closely related discipline is required.
• At least 10 years of experience as an Executive Assistant or in a similar senior administrative capacity, ideally supporting regional or senior leadership.
• Background in project coordination, with prior exposure to multinational or APAC regional environments considered beneficial.
• Strong planning, organization, and prioritization skills in a fast-moving, multi-country setting.
• Proactive, solutions-focused approach with the ability to anticipate executive needs.
• Comfortable working independently while also collaborating across functions and cultures.
• Advanced ability in Microsoft Office tools, including Outlook, PowerPoint, Excel, and Word, along with other collaboration platforms.
• Excellent written and spoken communication skills.
• Strong time management and multitasking capability.
• Professional interpersonal presence and the confidence to interact effectively at all organizational levels.
• English fluency is mandatory; knowledge of additional APAC languages is a plus.