Executive Assistant

Overview

This role supports the North America Sales leadership team by handling key administrative and coordination tasks. It is suited to an early-career professional who wants exposure to how a high-performing sales organization functions and who enjoys working closely with senior leaders in a dynamic, collaborative setting.

Success in this position depends on being highly organized, curious, proactive, and able to manage multiple priorities smoothly in a fast-moving environment.

Responsibilities

• Provide day-to-day administrative support, including travel arrangements, expense processing, calendar coordination, and logistics for team meetings such as agendas, notes, and follow-up items.
• Arrange all travel details, such as flights, hotels, and car services, and prepare itineraries while also assisting with international travel requirements when needed.
• Maintain calendars in Outlook by setting up meetings and conference calls, handling schedule conflicts, reserving rooms, and supporting video conferencing setup and materials.
• Complete and submit expense reports promptly, and resolve issues such as discrepancies or missing receipts to keep records accurate and up to date.
• Carry out additional administrative work, including maintaining and sharing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail and packages, and welcoming guests.

Additional Information

All information provided will be treated as confidential in line with equal employment opportunity guidelines.