Document Controller - Tender Department

Role Overview

The Document Controller will be responsible for overseeing and managing all tender-related documents such as RFPs, ITTs, drawings, specifications, BOQs, addenda, and correspondence.

Key Duties and Responsibilities

• Maintain and update document registers, revision logs, tender trackers, transmittals, and records of submissions.
• Ensure proper distribution and control of the latest tender documents.
• Work collaboratively with Estimation, Engineering, Procurement, Commercial, and other relevant departments to gather tender inputs.
• Prepare and organize technical and commercial tender submissions in compliance with client requirements.
• Handle tender clarifications, Q&A, addenda, and communication with clients.
• Upload, download, and monitor documents via client portals and electronic document management systems.
• Maintain accurate filing and archiving of completed tender submissions for future reference.
• Assist the Tender Manager in adhering to tender submission deadlines.

Required Qualifications and Skills

• Diploma or Bachelor’s degree in a relevant field.
• Between 3 to 5 years of experience in document control, preferably within construction or tender management environments.
• Proficient with document management software such as SAP, Oracle, Aconex, SharePoint, or related platforms.
• Good command over MS Office applications, especially Excel and Word.
• Experience managing document registers, revision control, transmittal processes, and electronic filing systems.
• Strong organizational abilities with close attention to detail and effective communication skills.
• Good command of the English language and capacity to operate efficiently under tight deadlines.