Billing Coordinator

Role overview

An established law firm is hiring a Billing Coordinator to partner with attorneys and support the firm’s billing function. The role focuses on accurate invoicing, billing compliance, and coordination with management across day-to-day and month-end billing activities.

Key responsibilities

• Make sure all invoices are prepared in line with the firm’s billing policies and guidelines.
• Work alongside management on all parts of the billing workflow.
• Handle a large volume of billing work, including reviewing pre-bills, applying retainer funds, processing write-offs, entering time, and updating proformas.
• Manage electronic billing processes and client billing portals.
• Address questions and requests from attorneys, clients, and internal team members.
• Support month-end and year-end closing activities.

Requirements

• At least 3 years of relevant experience in a legal environment.
• A bachelor’s degree in accounting, finance, or a similar discipline.
• Hands-on experience with Elite or Aderant billing systems.
• High level of accuracy and a strong sense of urgency.
• Excellent communication, organization, and time-management abilities.
• Willingness to work overtime when needed to meet business needs.

Additional information

This position is for an established law firm in the New York City Metropolitan Area. Candidates may submit resumes confidentially to the employer.