Document Controller

Role overview

Kaizen Global Technologies is seeking a permanent Document Controller for a project-based environment in Cooma, Australia. This role focuses on managing the full documentation flow for large-scale work, with close coordination across technical and commercial teams.

Key responsibilities

• Oversee project documents from creation through final archiving, using Aconex as the main platform.
• Apply document numbering rules, version updates, naming standards, and filing procedures consistently.
• Receive, route, monitor, and issue incoming and outgoing project documentation.
• Keep document logs, trackers, and reporting tools up to date in Excel and SharePoint.
• Coordinate customer submittals and manage documentation created through SAP.
• Track reviews, approvals, feedback comments, and re-submissions to keep workflows moving.
• Prepare document status updates, KPI reports, and audit trail records.
• Work with Engineering, Construction, Procurement, and Quality teams to ensure documents are submitted on time.
• Assist internal and external audits by producing complete and accurate records.

Experience and skills needed

• At least 5 years of experience in document control, ideally in construction, infrastructure, engineering, energy, or other major project environments.
• Practical experience using Aconex for document management.
• Advanced Excel knowledge, including VLOOKUP, pivot tables, charts, and reporting functions.
• Experience maintaining registers, trackers, and document control systems.
• Strong grasp of document control workflows, version management, and project documentation standards.

Eligibility

Applicants must have the legal right to work in Australia, including Australian citizens, permanent residents, and valid visa holders.

Additional information

This is a permanent position based in Cooma, Australia, with a hybrid working arrangement. Candidates should have 5 or more years of relevant experience. To apply, candidates were asked to send their CV to the company email address provided in the source.