Accounts Payable Officer

About The Special Events Group

The Special Events Group (TSE) is an innovative leader delivering outstanding experiences across Jamaica and the Caribbean. Offering services that include corporate events, conferences, weddings, concerts, and stage shows, TSE is home to brands like Blueprint Events, Reel Time Studios, and Starlight Production, providing full service in event production, digital media, videography, and design.

Role Overview

As an Accounts Payable Officer, you will handle the management of the accounts payable system, ensuring accurate financial records, and supporting payroll, statutory reporting, and audit processes. The role demands precise handling, confidentiality, and strict compliance with accounting procedures and internal controls.

Key Responsibilities

• Oversee and process supplier invoices, ensuring all payments are properly reviewed, supported, and approved prior to payment.
• Create supplier payment schedules and keep supporting documentation organized.
• Maintain and update accurate supplier records and reconcile statements, addressing any discrepancies found.
• Coordinate communication with suppliers and internal teams regarding payment approvals, schedules, and payment confirmations.
• Promptly and accurately enter all invoices, expenses, and related transactions into the accounting software.
• Keep comprehensive documentation for all finance transactions.
• Assist with account reconciliations and resolve any discrepancies.
• Collaborate with HR to prepare and upload payroll data using verified employee information and inputs.
• Double-check payroll totals and all supporting documents before final approval submission.
• Maintain confidential and precise payroll records.
• Prepare timely monthly and annual statutory reports, including GCT returns, ensuring their accuracy and compliance with deadlines.
• Regularly evaluate accounting procedures and internal controls, advising the Accounting Manager on improvements.
• Compile audit schedules and prepare supporting documentation for both internal and external audit processes.
• Contribute to implementing approved enhancements to accounting procedures and controls.
• Carry out additional assignments as requested by the Group CEO or Company Directors.

Qualifications and Experience

• A bachelor's degree in Accounting, Finance, Business Administration, or a closely related discipline.
• A minimum of three years’ experience in accounts payable, payroll, or a similar accounting capacity.
• Solid understanding of payroll management, statutory returns, and General Consumption Tax (GCT) obligations.
• Proficient in the use of QuickBooks and Microsoft Excel.
• Strong numerical aptitude, reconciliation expertise, and analytical capabilities.
• High standards of accuracy, organizational skills, and meticulous attention to detail.
• Ability to uphold confidentiality of sensitive financial and personnel information.
• Capability to work effectively within tight deadlines for payments, payroll processing, and statutory submissions.