Project Administrator

About the Role

We are offering a unique graduate opportunity at HERO Recruitment, an acclaimed STEM recruitment agency based in Galway and recognized as “Agency of the Year” (Medium) in 2024. The Project Administrator position serves as a hub connecting marketing, AI and automation initiatives, and the operational side of our recruitment business. This role promises diverse daily tasks, a chance to gain a versatile skill set, and immediate impact in a dynamic environment.

Key Responsibilities

• Managing and scheduling engaging posts across social media platforms like LinkedIn, Instagram, and Facebook to promote HERO and its recruitment opportunities.
• Collaborating with the Marketing Director to create appealing visuals and simple videos utilizing Canva or similar tools, producing creative content without needing formal design qualifications.
• Assisting with email campaigns and nurturing strategies to maintain audience engagement.
• Keeping the company website and Google Business profile updated, accurate, and aligned with brand identity.
• Helping with podcast publication and distribution as we expand our content offerings.
• Testing and implementing AI tools to enhance business efficiency and development of automated workflows for candidate communication and reporting tasks.
• Researching emerging technologies and platforms, sharing insights with the team, and facilitating training for new systems.
• Posting job advertisements and ensuring smooth, courteous interaction with candidates throughout the recruitment process.
• Supporting onboarding of clients and contractors by managing contracts, compliance, and relevant documentation.
• Acting as a primary resource for managing the CRM/ATS (TrackerRMS), including generating reports, managing templates, and maintaining data quality alongside automated communications.
• Maintaining and updating policies, procedural guides, training resources, and GDPR-related administrative tasks.
• Compiling comprehensive reports weekly, monthly, and quarterly using AI tools, Excel, and PowerPoint.
• Creating dashboards, charts, and visual data presentations for meetings and performance reviews.
• Monitoring marketing campaign metrics and performance indicators to provide actionable insights.

Candidate Profile

• Must be graduating in 2025 or 2026 with a degree in Marketing, Business, Human Resources, Communications, or a technology/data-focused discipline.
• A keen interest in AI and automation technologies, with enthusiasm for experimenting with emerging tools and workflows.
• Highly organized and attentive to detail, capable of managing multiple priorities in a busy setting.
• Technologically adept and quick to adapt to new software and platforms.
• Energetic, positive, and proactive approach to tasks and challenges.

Additional Desirable Traits

• Experience or familiarity with Canva, video editing, or other types of content creation activities.
• Knowledge of social media scheduling applications, customer relationship management systems, or marketing platforms.
• Exposure or interest in AI software like ChatGPT, Claude, or automation services such as Zapier or Make.
• An affinity for STEM fields including engineering and related sectors we serve.

What We Offer

• Comprehensive training and mentorship programs designed for your immediate and continuous success.
• Accountability from the start, giving you meaningful projects with real influence.
• Broad insight into marketing, technology, and operational workflows, forming a strong foundation for your career.
• Clear pathways for advancement within marketing, recruitment, operations, and beyond.
• A collaborative and supportive high-performance team culture.
• An attractive remuneration package at a recognized industry leader committed to employee development.

Additional Information

If you are enthusiastic about this opportunity but don’t match every specific criterion, your application is still encouraged. We prioritize potential, curiosity, and energy over checklist completion. To apply, please submit your CV along with a brief explanation of your interest in this role.

For further inquiries, contact Emma Griffin via email or phone. HERO Recruitment respects data protection laws and will not share your details with third parties without consent. Note that data transfers outside the EEA follow strict legal safeguards to protect your privacy.