Executive Assistant

About the Role

Herald Exchange is hiring a highly organized and proactive Executive Assistant to support senior leaders with day-to-day operations, scheduling, communication, and administrative coordination. This position is suited to someone who is detail-focused, adaptable, and comfortable balancing several priorities in a fast-moving remote setting.

Key Responsibilities

• Oversee executive calendars, meetings, and appointment scheduling.
• Set up virtual meetings, draft agendas, and capture meeting minutes.
• Manage incoming and outgoing email communication, ensuring important messages are handled first.
• Arrange travel plans and prepare expense summaries when needed.
• Draft reports, presentations, and other business documents.
• Safeguard sensitive information with discretion and professionalism.
• Monitor deadlines, action items, and follow-ups across multiple teams.
• Assist with project coordination and general administrative support.
• Work with internal and external stakeholders to keep operations running smoothly.

Requirements

• At least 1 year of experience in an Executive Assistant, Administrative Assistant, or comparable position.
• Strong spoken and written communication skills.
• Well-developed organizational and time-management abilities.
• Capability to work autonomously in a remote work setup.
• Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint) or Google Workspace.
• Hands-on experience with calendar management and scheduling tools.
• High attention to detail with solid problem-solving ability.