Administrative Data Entry Coordinator – Remote

About PulseMediaNL

PulseMediaNL is looking for a reliable, detail-focused Administrative Data Entry Coordinator to support our remote administrative and information management functions. This role suits individuals who thrive in structured environments, enjoy working with digital systems, and can independently manage deadlines.

Position Overview

The coordinator will handle tasks such as entering, reviewing, and updating information in company databases, spreadsheets, and records, as well as providing general administrative assistance. Daily duties include processing incoming data, maintaining electronic files, updating spreadsheets, monitoring pending assignments, and supporting various teams.

Primary Responsibilities

• Accurately input data into databases, spreadsheets, CRM platforms, and similar systems.
• Transfer details from forms, emails, reports, and other authorized sources into electronic records.
• Create and update records while ensuring data completeness and accuracy.
• Identify and correct errors like duplicates or missing data following protocols.
• Manage and coordinate unresolved data-entry tasks.
• Support supervisors and teams with routine administrative tasks including processing forms, maintaining logs, and preparing basic reports.
• Maintain and organize spreadsheets using Excel, Google Sheets, and related tools, ensuring data quality through verification and cleanup activities.
• Process documents by reviewing completeness, extracting necessary information, uploading, and categorizing files according to company standards.
• Manage digital filing systems by organizing, renaming, archiving electronic files, and ensuring accessibility for authorized personnel.
• Monitor administrative communication channels, respond to routine queries, escalate specialized requests, and maintain communication tracking.

Qualifications and Skills

• Minimum education: High school diploma, GED, or equivalent.
• Proficient to intermediate computer skills, including typing and data entry.
• Strong focus on detail, accuracy, organization, and time management.
• Experience or familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail) is beneficial.
• Knowledge of CRM, records management, digital document systems, cloud tools, and task management software is a plus.
• Professional written communication skills and ability to handle confidential information responsibly.
• Prior experience in data entry, administrative support, or virtual assistance considered advantageous but not mandatory.

Additional Expectations

• Maintain confidentiality and adhere to data protection policies including GDPR where applicable.
• Ensure dependable internet access and availability during assigned hours for remote work.
• Meet deadlines independently and communicate promptly about any issues affecting work delivery.
• Performance metrics include accuracy, timeliness, organization, quality of support, confidentiality, and remote work reliability.

Company Offerings

• Fully remote working options.
• Flexible part-time or full-time schedules depending on availability.
• Structured onboarding and continuous training on company systems.
• Opportunities to develop data management and administrative expertise.
• Supportive environment with feedback and potential growth in responsibilities.