Onboarding Coordinator

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Onboarding Coordinator position. This position may be filled remotely or in any of our HB locations.

The Onboarding Coordinator assists with the onboarding and new hire experience efforts of all incoming talent across the firm. This role will coordinate orientation schedules and logistics related to a new hire’s onboarding experience. Essential job functions include:

• Provide administrative support and independently oversee special projects as assigned by the Onboarding Manager and the Director – Talent Acquisition.
• Support onboarding initiatives by becoming knowledgeable of initiative timelines and collateral.
• Communicate and collaborate with members of the Talent Acquisition department, and other administrative departments, on scheduling, handouts, and logistical and technical matters related to onboarding and integration efforts.
• Create and distribute orientation schedules for all incoming new hires across the firm.
• Assist with monitoring and updating the new hire spreadsheet and managing provisioning requests.
• Work closely with internal owners of provisioning items for new hires.
• Coordinate/communicate travel plans for incoming hires who will travel for orientation and expense reporting as needed.
• Coordinate Onboarding calendar, including templates, meeting participants, and session details.
• Support the Onboarding team with internal communications announcing new hires.
• Assist with the development and coordination of orientation plans, specific to each SBU, PSC, office, and/or administrative department.
• Coordination of New Hire Welcome Gifts.
• Coordinate and perform HuB updates for department.
• Special projects as required.

Position Requirements

• High School Diploma or GED required; 2-year degree preferred.
• 3?5 years’ experience required at an administrative level in the legal or professional services industry.
• Exceptional organizational skills.
• Excellent written, oral, and interpersonal communication skills, including attention to spelling and grammar.
• Demonstrated experience and expertise with calendaring, preferably with experience managing multiple time zones.
• Good independent judgment.
• Keen attention to details.
• Ability to manage multiple priorities and time-sensitive assignments
• Ability to work under pressure in a fast-paced environment.
• Proficiency in Microsoft Office applications, Outlook, , Microsoft Teams, and EMS.
• Experience with UKG (UltiPro) or other onboarding platform preferred.
• Experience with travel arrangements and scheduling in MS Outlook.
• Typing/Word Processing at a minimum of 40 WPM.
• Ability to maintain confidentiality.
• Strong work ethic.
• High comfort level working with professionals at all levels.
• Ability to work well under the pressures of tight deadlines with minimal oversight.
• Proactive and results driven.
• Positive, motivated, supportive and approachable.

Compensation And Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

State of California: $43,000 – $83,000

State of Colorado: $40,000 – $71,000

State of Illinois: $39,000 – $76,000

Jersey City, NJ: $47,000 – $85,000

State of Maryland: $42,000 – $64,000

State of Massachusetts: $43,000 – $83,000

State of Minnesota: $43,000 – $72,000

State of New York: $40,000 – $87,000

State of Washington: $42,000 – $80,000

Washington, D.C.: $56,000 – $82,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please submit a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.