Virtual Administrative Assistant – ZR_20908_JOB

Role Name: Administrative Assistant

Schedule

• Full-time, Monday to Friday 8am to 5pm

Client Timezone: PST (Pacific Standard Time)

Client Overview

Join a dynamic non-profit arts management company at the forefront of classical and jazz artist representation. This innovative organization specializes in nurturing both established musicians in the twilight of their careers and emerging talents seeking to make their mark. With a global presence and offices in New York, this company stands out for its personalized approach to artist management and its commitment to the arts community.

Job Description

Embark on an exciting journey as an Administrative Assistant in the vibrant world of classical and jazz music management. This role offers a unique opportunity to be at the heart of promoting exceptional musical talent while honing your skills in a flexible, remote environment. You’ll play a crucial part in executing marketing campaigns, managing client relationships, and supporting fundraising efforts that directly impact the careers of gifted artists. If you’re detail-oriented, tech-savvy, and passionate about the arts, this position provides the perfect blend of administrative expertise and creative industry exposure.

Responsibilities

• Craft and send engaging “sizzle emails” to potential clients, showcasing our artists’ talents and upcoming performances
• Maintain meticulous records in our proprietary CRM system (Tempo), ensuring all client interactions are accurately documented
• Support our fundraising initiatives by monitoring grant applications and managing online submission processes
• Streamline communication by managing multiple email inboxes, prioritizing important messages, and maintaining inbox organization
• Contribute to artist recruitment efforts by reaching out to potential new talent with tailored email communications
• Coordinate follow-up tasks and schedule future client contacts to maintain strong relationships
• Assist with various administrative duties to support the management team and overall company operations
• Collaborate on creating and updating artist profiles for the company website, including compiling reviews, selecting images, and organizing multimedia content

Requirements

• Exceptional attention to detail and ability to follow established processes with precision
• Strong written communication skills in English, with the ability to craft compelling and error-free emails
• Proficiency in CRM systems and email management tools, with a quick learning curve for new software
• Self-motivated with excellent time management skills, capable of working independently in a remote setting
• Basic understanding of or genuine interest in classical and jazz music
• Comfort with repetitive tasks while maintaining high quality and consistency in work output
• Long-term commitment to the role, with an enthusiasm for potential growth within the company
• Comfortable with computer-based tasks; no phone communication required
• Ability to balance multiple projects and adapt to changing priorities in a dynamic arts management environment

Independent Contractor Perks

• Permanent work-from-home
• HMO Coverage for eligible locations
• Immediate hiring
• Steady freelance job