Project Administrator

Pell Frischmann is a specialist advisory and technical consultancy operating across the built and natural environment, helping to shape a better future for the communities in which we work. We offer consultancy services, with access to specialist sister companies and partners, to support both public and private-sector clients. We work across sectors encompassing buildings, infrastructure, and regeneration.

Originally formed in 1926, we have a unique heritage in delivering client-focused solutions that deliver value through our commercial awareness, sustainable aspirations, and innovative approach. Our distinctive future is defined by our ownership; Pell Frischmann is a part of RSBG SE, the patient capital investment arm of RAG-Stiftung. RAG-Stiftung is a foundation with the long-term public purpose to deal with the environmental and social commitments resulting from the closing of Germany’s coal mining industry. RSBG SE’s mission is to generate sustainable funds for the foundation; so, our work directly contributes to the challenge of fighting global pollution and climate change.

Location of office – Manchester

Main Purpose of the Job

Based primarily in our Manchester office, you will provide administrative support to project managers and their wider teams within the Transport and Land Development Business Unit. As part of your responsibilities, you are required to undertake general administrator duties to support the wider business. The role will also support our North Wales office in Mold where you will be expected to work from 2 -4 days per month. Flexible working arrangements can be agreed locally with your line manager.

Main duties –

• Provide support to project directors and project managers
• Prepare job setup documentation
• Manage and keep up to date Project Management Plans
• Project document control including archiving.
• Preparation and submission of project invoices.
• Track progress of invoices until paid and keep PM notified
• Preparation, formatting, and presentation of project documents
• Supporting teams with bid activities when required.
• Assist in ensuring H&S requirements are met by project team
• Maintain compliance with all projects related BMS requirements.

General Administrator Duties

• Day-to-day administrative tasks such as photocopying and scanning
• Diary Management for the management team within the office

Preparation of key documents and correspondence

• Ensuring compliance with the Business Management System, where required
• Organisation and Maintenance of case file documentation
• Preparation of relevant invoices, and arrangement of payment.

Preferred

Essential

Experience

Previous Administrative Experience

Excellent IT-literacy, proficiency with MS

Office (Word, Excel, PowerPoint and

Outlook).

Skills

The ability to demonstrate knowledge and awareness of operating within a busy administrative function.

Excellent written and verbal

communication skills

Attention to detail

The ability to plan, schedule and arrange own activities to accomplish objectives.

A collaborative approach, effectively working with others to achieve team success.

Strong attention to detail and the ability

to work under pressure.

Driving licence with own transport

Why Pell Frischmann?

We are one of the UK’s most influential and highly respected firms of infrastructure and built environment professionals. We provide a collaborative and supportive working environment, where you’ll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.

We’ll support your ongoing personal and professional development as your career progresses, allowing you to reach your full potential. We are committed to providing equal opportunities for all, welcoming applications from all backgrounds and are delighted to be a part of the government’s Disability Confident Scheme. We’re happy to talk about flexible working and are committed to promoting the wellbeing of all our employees.

In addition, you’ll receive a competitive salary and other excellent benefits you can find on the link below!

Pell Frischmann Benefits

To apply for this role, please click “Apply for this job” below to complete our short application form and upload a copy of your CV. Please remove any personal details such as your home address and date of birth from your CV.

As part of the application process, you will be asked to complete a diversity monitoring form. We are committed to recruiting, retaining and developing a workforce that reflects at all grades the diverse communities that we serve. By completing this form, you will help us to monitor and analyse diversity information so that we can ensure that our recruitment processes are fair and identify opportunities to improve them. Any information provided on this form will be treated as strictly confidential and will not be seen by those involved in the selection process.