Administrative Assistant (ZR_20831_JOB)

Schedule: Monday to Friday, 9:00 AM to 6:00 PM, 1-hour unpaid break | Tampa, FL, USA (EST)

Job Description

We’re looking for a detail-oriented and proactive Administrative Assistant to be the backbone of our fast-paced, mission-driven organization. In this vital role, you’ll be at the heart of our operations, supporting our leadership team and ensuring the smooth running of our day-to-day activities. This position offers a unique opportunity to contribute to a meaningful cause while honing your skills in a dynamic, tech-focused environment. Your work will directly support our efforts to revolutionize disaster relief, making a real difference in people’s lives when they need it most.

Responsibilities

• Manage complex schedules and communications for our leadership team, ensuring efficient time management
• Coordinate and organize meetings, including preparation of agendas and taking comprehensive minutes
• Handle incoming calls and correspondence, providing a professional first point of contact for our organization
• Assist in planning and coordinating travel arrangements for team members attending conferences and outreach events
• Prepare and edit presentations, reports, and other documents crucial to our operations and outreach efforts
• Maintain and organize our digital filing system, ensuring easy access to important information
• Conduct research to support various projects and initiatives, contributing to our knowledge base
• Assist in database management, helping to organize and track our growing network of contacts and resources
• Support various departments with administrative tasks, contributing to the overall efficiency of our organization

Requirements

• Exceptional organizational skills with a keen eye for detail
• Strong verbal and written communication abilities in English
• Proficiency in office software suites (e.g., Microsoft Office, Google Workspace)
• Demonstrated ability to handle confidential information with discretion and professionalism
• Excellent time management skills with the ability to prioritize and multitask effectively
• Basic research and data compilation skills
• Adaptability and quick learning ability in a fast-paced, evolving environment
• Passion for technology and interest in disaster relief or nonprofit work
• Previous experience in a startup or nonprofit environment is a plus