Personal Assistant

Personal Assistant

Associated Representatives is now hiring an Personal Assistant . This position offers an opportunity to work with a Fortune 500 company and has career growth potential. This is a full-time, 40-hour-per-week role.

Compensation

• Benefits are available to full-time employees after 90 days of employment.
• A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates.

Job Highlights

• This is a contract assignment with the potential for permanent hire based on attendance, performance, and business needs.
• The required availability for this position is Monday – Saturday, 40 hours per week .

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Handle administrative matters such as preparing correspondence, organizing meetings, and tracking action items.
• Respond to phone, email, and in-person inquiries, handling sensitive information with confidentiality.
• Assist in managing vendor relationships, processing invoices, and submitting expense reports.
• Draft and distribute internal communications, including newsletters and program reports.
• Serve as a backup for other executive administrators as needed.

Requirements

• High School Diploma or GED required; college degree preferred.
• Minimum 3+ years of experience as an Administrative Assistant, with at least 1 year as an Executive Assistant.
• Proficiency with Microsoft Teams, Outlook, and MS Office applications.
• Experience using Concur and SAP for expense reporting is a plus.
• Strong organizational, communication, and time-management skills.
• Must be detail-oriented and able to handle multiple tasks efficiently.
• Attendance is mandatory for the first 90 days.

Preferred Qualifications

• Experience managing vendors and processing invoices.
• Ability to work independently in a fast-paced, corporate environment.
• High level of professionalism and discretion.