As an IB School Operations Manager, you will play a crucial role in overseeing the smooth functioning of operations, logistics, facilities, marketing, and admissions in an International Baccalaureate (IB) school. Your responsibilities will encompass various areas to ensure an optimal learning environment and promote the school’s brand. **Key Responsibilities:** **Facilities Management:**
Manage the maintenance, cleanliness, and safety of the school’s physical facilities.
Coordinate repairs, maintenance, and facility improvements.
Ensure compliance with health and safety regulations. **School Calendar and Scheduling:**
Develop and maintain the school calendar, considering IB program requirements, examinations, events, and holidays.
Coordinate scheduling of classes, assessments, meetings, and extracurricular activities. **Transportation and Logistics:**
Oversee transportation services, ensuring safe and efficient transportation for students and staff.
Coordinate logistics for field trips, excursions, and off-campus activities. **Resource Management:**
Procure and manage educational resources, supplies, equipment, and materials required for the IB program.
Collaborate with academic departments and the administration to ensure efficient resource allocation. **Health and Safety:**
Implement and monitor health and safety protocols.
Conduct inspections, drills, and risk assessments.
Develop and implement emergency response procedures. **Compliance and Regulatory Requirements:**
Ensure compliance with educational regulations, licensing requirements, and IB organization standards.
Stay updated on regulatory changes and implement necessary adjustments. **Crisis Management:**
Develop and implement crisis management plans and protocols.
Collaborate with stakeholders for effective communication and response during emergencies. **Marketing and Branding:**
Develop and implement marketing strategies to promote the school and the IB program.
Coordinate marketing campaigns, advertising, and social media presence.
Maintain and enhance the school’s brand image and reputation. **Admissions Management:**
Oversee the admissions process, including application, evaluation, and enrollment.
Develop and implement admission policies aligned with the school’s mission and IB requirements.
Coordinate with the admissions team to assess student applications and communicate decisions. **Enrollment Planning and Forecasting:**
Collaborate with the school administration to plan and forecast student enrollment.
Conduct market research and analysis to identify target student populations and develop strategies for attracting and retaining students. **Community Engagement:**
Foster relationships with parents, alumni, community organizations, and educational partners.
Organize community events, open houses, and information sessions. **Communication and Public Relations:**
Maintain effective communication channels with prospective and enrolled families.
Handle public relations activities, media relations, and crisis communications. **Qualifications and Skills:**
Bachelor’s degree in Education, Business Administration, or a related field (Master’s degree preferred).
Experience in school operations management, marketing, or admissions roles.
Knowledge of IB programs, educational regulations, and standards.
Strong organizational and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Familiarity with health and safety protocols and compliance.
Proficiency in using technology and software applications for operations, marketing, and communications.
