Admin Assistant

• Comprehensive maintenance of all financial control systemsRelief the Catering Manager in his/her absence
• Ensure that the unit is profitable at all times
• Handling of cash – completing of sales control sheets correctly, balancing of theoretical and actual sales
• Dealing with customers – requests for functions, function bookings and complaints
• Monitoring of daily resale outlet
• Assist with management of the unit
• Assist with stock takes – ensure that goods received are checked against invoices for quantity and quality.
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by the unit as per the times stipulated
• Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required
• Ensure that issues from stores are done according to standardised recipes and recorded on Menutec
• Compliant with all company’s administrative procedures and staff training as required
• Assist in managing all cash from change, cash ups, shortages and banking.
• Build and maintain customer, suppliers and client relationships
• Assist in ensuring that all company’s policies and procedures are complied with
• Assist with HR and IR issues
• Attend meetings when required
• Stay abreast with financial trends as well as best practices
• Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed
• Inform management of any discrepancies
• Maintain financial operational controls in line and within budgetary requirements
• Ensure that the asset register is accurately maintained and updated accordingly
• Ensure that all short payments from clients are followed up and recorded
• Maintenance of Balance Sheet Recon files Full processing of cash books and monthly bank reconciliations for all companies;
• Monitoring of resale outlets to nsure cash at units account is fully reconcilable;
• General administration and housekeeping of all financial documents for all companiesPreparation and posting of General Ledger Journals.
• Ensure complete and valid PRS processing to the AX system
• Preparation of payment requisitions and loading onto respective banks for payment.
• Liaising with Unit Manager/s regarding collection and invoicing of local debtors
• Assist in debtor collections as required
• May be required to assist with any other duties that may be outside scope of responsibility

Skills and Competencies

• Must enjoy practical and methodical work
• Have good communication skills
• Strong financial & business acumen
• Organising and planning skill
• Risk Management skills
• Team player, honest and reliable
• Attention to detail with accuacy
• Innovative approach to business, streamlining systems and reporting
• Strong client and customer service skills
• Cost awareness
• Communication (verbal and written) skills
• Commitment to Excellence
• Initiative
• Productivity and deadline driven
• Cost awarenes

Qualifications

• B Degree / equivalent qualification – advantageous
• Minimum matric
• 2-3 years’ experience in a similar position
• Computer Literate: Advance Excel knowledge/skills
• Menutec & My market advantageous