Personal Assistant Global Grade 08

• Full administration matters including personal administration
• Organising, management and maintaining of diary
• Scheduling of meetings, conferences, seminar etc for the department/territories where required
• IT Customer Relationship management
• Screen calls and/or route queries to relevant people
• Coordinate and consolidation of monthly reports
• Efficient coordination of all travel arrangements, accommodation, and coordination
• Follow up and liaise with Executive Head direct reports on operational matters
• Assist in the management and coordination of various management meetings
• Maintaining professional image of the office
• Support of the office IT Governance deliverables ,Electronic filling of all documentation
• Communication with internal and external contact at senior and middle management levels

Qualification, Experience And Competencies

Certificate or diploma in Office management or Secretarial duties.

• At least six to eight years’ experience as a secretary or personal assistant
• Excellent IT and MS Office skills (MS Word, PowerPoint and Excel)
• Excellent business communication and presentation skills (written and verbal skills)
• Good business and financial acumen
• Personable, cheerful personality
• Flexible and willingness to handle issues outside of normal contracted hours
• Discreet and Knowledge of Supply Chain Processes
• Clean drivers’ license ,Ability to prioritize workload and high-level admin abilities
• Attention to detail, strong customer service orientation
• Strong planning, organizing and coordination skills ,Discretion, high ethical standards and confidentially