Executive Assistant
Job Description
Working in India, the Executive Assistant will be a critical member of the Guild Capital operations team, working alongside the global administrative team to support Guild Capital’s Chairman’s Office as well as other senior leaders as needed. The Executive Assistant will provide a broad range of administrative and logistical support to Guild’s executives by liaising with portfolio companies, investors, and other third-party stakeholders.
The Executive Assistant will shape the operating rhythm of a complex, global calendar with many client and firm commitments by providing broad, proactive administrative support (e.g., international scheduling with clients and firm colleagues, arranging international and local travel, visa applications, file organization, expense report submission, accounting administration), executing projects, organizing conferences, and planning off-site meetings.
Daily responsibilities include managing calendars, coordinating meetings, booking travel, and prioritizing across multiple leaders’ schedules. The Executive Assistant will effectively prioritize, manage, and delegate several parallel workstreams and solve complex problems.
You will share your journey with a diverse group of colleagues and mentors who will prioritize your personal and career development. This role has the opportunity to grow with further responsibility over time and potentially into a future managerial role.
Requirements
? 2+ years of experience in a fast-paced, corporate environment working with senior-level executives
? Excellent organizational, interpersonal, communication, and team skills
? Self-starter with an approachable “can-do” mindset and a positive attitude; proactively identifies conflicts and develops solutions
? Calm, professional, self-confident demeanor
? Resourceful, detail-oriented, able to solve complex problems independently under uncertainty
? Comfort with changing priorities
? Solid knowledge of Google Workspace and Microsoft applications
? Ability to handle sensitive information with discretion
? Capacity to work overtime as needed in this global support role
? Excited to work independently in a semi-remote environment
Additional Characteristics (Optional)
• Experience supporting executives at a VC, PE, or other institutional investment fund
• Experience supporting executives with global management responsibilities