Human Resources Administrator
Job Description
Summary: If you are an HR professional looking to contribute to a dynamic and growing organization, we would love to hear from you! We are seeking a highly organized and detail-oriented Human Resources Administrator to join our team. This role is ideal for a proactive individual who thrives in a fast-paced environment and is passionate about optimizing HR processes and ensuring compliance with U.S. labor laws. Reporting to the Manager, HR Operations, you will be responsible for managing employee lifecycle processes, maintaining HRIS data, supporting payroll functions, providing administrative support for the HR department, and ensuring a seamless onboarding and offboarding experience.
Essential Functions and Responsibilities:
Employee Lifecycle Management:
- Draft and process employee offers, promotions, terminations, and other status changes
- Coordinate and support onboarding and offboarding procedures
- Maintain and update employee records in HRIS (e.g., SuccessFactors, ADP) ensuring accuracy and compliance with company policies and legal requirements
- Identify opportunities to improve and streamline HR processes for efficiency
- Assist the Talent Attraction Partner with scheduling and managing candidates for interviews
- Maintain company’s job board by posting and closing job opportunities
HR Compliance & Policy Management:
- Stay updated on U.S. labor laws and regulations to ensure HR policies and procedures remain compliant
- Manage and update the employee handbook and other documentation related to HR policies and compliance
- Ensure adherence to state and federal employment laws, including I-9 verification, EEO reporting, and other mandatory filings
Payroll & Benefits Administration:
- Support payroll processing by ensuring accurate tracking of attendance, leave, and other payroll-related data.
- Assist in the administration of employee benefits programs, including health insurance, 401(k) enrollments, and leave policies.
- Collaborate with payroll and finance teams to ensure timely processing of salary adjustments, bonus payouts, and other compensation-related changes.
- Liaise with external vendors.
Employee Relations & Engagement:
- Serve as a point of contact for employee inquiries related to HR policies, benefits, and payroll
- Facilitate new hire orientations and assist in employee engagement initiatives
- Assist with company-wide HR initiatives such as employee events, community events, and recognition programs
HRIS & Reporting:
- Manage HRIS data entry and reporting for workforce analytics, compliance, and strategic planning.
- Process employee information changes, including promotions, salary adjustments, and manager updates.
- Generate HR reports for leadership upon request
Qualifications, Skills, and Education:
- Bachelor’s degree in human resources or related field and two to three years related experience; or equivalent combination of education and experience
- Knowledge of U.S. labor laws, payroll procedures, and benefits administration
- Strong dedication to furthering corporate goals and objectives
- Excellent organizational skills and attention to detail
- Ability to handle sensitive information with discretion and professionalism
- Strong communication and interpersonal skills with a problem-solving mindset