Accounts Payable Manager

Position Overview

We are looking for a hard-working, highly motivated individual to join our growing Accounting team. This candidate will own the payables responsibilities in the purchase-to-pay cycle, working closely with members of the Finance team, as well as other department managers and the outside vendors. This individual will seek to improve efficiencies in our payment process to ensure continued accuracy and completeness of our records and contribute to our financial operations. The ideal candidate will have a strong working knowledge of internal controls in the payables cycle. The candidate will utilize excellent time management, organization and interpersonal skills, and have the ability to communicate effectively and work independently. The role has two direct reports.

Responsibilities

• Supervision of invoice processing for the company, ensuring all proper approvals have been received, and maintaining organized electronic records of all invoices and approvals.
• Verify the accuracy of vendor invoices and confirms that the correct general ledger account codes are used.
• Communicate with vendors and resolve account discrepancies by investigating documentation and determining appropriate adjustments
• Prepare weekly vendor proposed payment file to review with management
• Assist with month-end closing and quarterly reporting process including assisting with accruals, variance analysis, and reconciliations.
• Review correct coding and authorization, as well as sufficient contracts and documentation, are received before payment are made
• Prepare and maintain vendor files (W9s, W-8BENS, banking information) and validate year-end reporting (1099’s)
• Manages the company’s purchasing cards, payments, and reconciliation of payments to invoices.
• Customer Service (internal employees, external vendors, and other AP/accounting staff queries)
• Assist with additional areas of accounting and ad hoc requests
• Develop and execute strategies for streamlining Accounts Payable processes
• Integrating AP automation tools with ERP systems for streamlined processes and improved efficiency

Requirements

Qualifications

• BA or equivalent required in Accounting or related field
• 5+ years of relevant accounts payable experience
• Experience managing one to two team members
• Must be a highly organized, detail-oriented self-starter with the ability to work independently and within a team environment
• Ability to work effectively with all levels of an organization.
• Strong Microsoft Excel skills
• Superior problem-solving skills and ability to manage competing priorities and deadlines.
• Experience in Microsoft Dynamics NAV a plus.
• Experience with ERP accounts payable implementation a plus.