Purchasing Assistant

Support the Executive Purchaser by handling various purchasing tasks and serving as a key liaison between the Purchaser, Warehouse, Finance, and Vendors to ensure smooth communication and efficient workflow.

Skills:

Detail oriented

Computer literate

Good verbal and written communication

Multitasker

Associate Responsibilities

1. Purchase Order (PO) Management

• Generate and review daily and weekly reports of POs in the pipeline.
• Work with vendors and overseas agents to track delivery timelines and schedules.
• Monitor delays and promptly communicate them to the team as needed.

2. Data Analysis & Issue Resolution

• Analyze receipts report data to identify discrepancies, including short-shipped or missing orders.
• Investigate and resolve issues above with vendor and shippers, ultimately to get credit or get remainder.

3. Catalog & Spreadsheet Management

• Maintain master sheet of the product catalog in collaboration with Product Development.
• Track and update a spreadsheet of ongoing issues and related data.

4. Logistics Coordination

• Work with the warehouse, forwarders, and trucking companies to ensure an efficient and well-prioritized delivery schedule.
• Review Calendly for accuracy and resolve any container-related issues.
• Keep tab of shipment costs to identify savings and cost efficiency
• Work with customs brokers to make sure we file classification properly and save where feasible

5. Quality Control & Vendor Communication

• Communicate with different QC teams and vendors regarding any identified issues.

6. Financial Tasks

• Close POs and process billing.
• Schedule weekly prepayments and maintain a 4-8 week cash flow prepayment pipeline.

If you’re excited about this opportunity and believe you’re a great fit, we’d love to hear from you!