Admin Assistant

• Serve as key point for scheduling and management of chevron medical examination programs.
• Occupational health related examinations
• Medical referrals
• Review medical files for completion.
• Enter relevant medical data into electronic health record system
• Ensure that records are reviewed and approved by FFD decision maker on a timely basis.
• Escalate complex issues to admin team lead
• Provide administration support to Americas Regional Medical Teams.
• Respond timely to questions and redirect enquiries on behalf of other team members as needed
• Collate monthly medical/ appointment statistics.
• Type letters, memos and reports for department related issues. Handling correspondence.
• Scheduling appointments, managing calendars, and updating patient records.
• Coordinating meetings, conferences, and other events.

Responsibilities

• Deliver personalized and high-level customer service support to our workforce.
• Always maintain medical confidentiality in line with corporate policy and local regulations,
• Maintain a comprehensive, secure, filing system for medical records for Chevron.
• Photocopy, scan and fax documents re medical examinations, results etc. to relevant databases such as electronic medical record.
• Managing new and archived paper medical records into EMR as requested.
• Type dictated/ hand-written/emailed letters regarding employees.
• Good communication and organization skills to liaise with external medical providers and patients regarding scheduling of appointments.
• Attention to detail and accuracy in data entry and record-keeping.
• Strong customer service skills and ability to handle sensitive information with confidentiality.
• Handling sensitive data in compliance with local data protection regulations, such as the GDPR.
• Proficient with Microsoft Office applications, Outlook, Excel, PowerPoint and office with ability to proofread, edit, and update as needed.
• Attend any relevant training courses and any other company mandated programs.
• Open and route or respond to mail in a timely manner as appropriate.
• Answer calls, email, or fax enquiries
• Generate expense reports (CTREX)
• Capabilities to grow and adapt as business needs evolve.
• Time management skills to prioritize tasks effectively
• Team oriented, able to work well and communicate with others effectively

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.