Executive Assistant & General Admin Assistant

Teamified is a global leader in providing tech resources to Australian companies. We specialize in connecting top talent with tech teams to enhance profitability and innovation. We are dedicated to delivering high-quality solutions and fostering a collaborative work environment.

Client Description

Our Client is a fast-moving, high-impact advisory firm specializing in partnership strategy and ecosystem enablement. They work with growth-stage and established companies to help them scale their partnerships effectively. Their team thrives on execution, ownership, and driving results.

Key Responsibilities

Executive & Administrative Support

• Assist in preparing client proposals and engagements, ensuring they align with brand and content guidelines. Critical
• Manage the Directors’ calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated. Critical
• Organize travel arrangements, including flights, accommodation, and itineraries. Draft and proofread emails, reports, contracts, and client communications.
• Conduct online research and data collection for client projects.

Project & Operations Management

• Set up and manage client projects in Asana, tracking tasks and deadlines.
• Generate client progress reports and draft invoices.
• Assist in the preparation and refinement of internal company procedure Marketing & Outreach Support
• Utilize HubSpot for CRM management, contact tracking, and
• Utilise LinkedIn for targeted outbound messaging.
• Create visually appealing documents, presentations, and graphics using Canva.
• Assist with marketing automation tools and outbound email/message campaigns.
• Help coordinate and track marketing activities, including LinkedIn outreach and email campaigns.

Tech & Systems Management

• Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
• Assist in implementing new marketing tech tools to improve efficiency and workflow.

Must-Have Skills

Skills & Experience Required

• Minimum 4+ years experience in an administrative, executive assistant, or similar role.=
• Project management experience: Asana experience preferred
• CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
• Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
• Canva skills for content creation and light design work.
• Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
• Strong written and verbal communication skills in English.
• Ability to work independently, manage remote tasks, and take ownership of responsibilities.
• Strong attention to detail, organization, and project management skills (Asana preferred).

Personality & Work Style

• Ownership Mindset – You take initiative and get things done.
• Fun & Easy to Work With – We value culture, so you should be personable and adaptable.
• Highly Organized – You thrive on structure and keeping tasks on track.
• Tech-Savvy – You quickly learn and work with new tools.
• Works Well Remotely – You’re proactive

Benefits

• 13th Month Pay
• HMO
• Leave Benefits

If you possess the required skills and are eager to contribute to our team’s success, we encourage you to apply for this exciting opportunity. Apply now!