EXECUTIVE ASSISTANT

Svitla Systems Inc. is looking for an Executive Assistant for a full-time position (40 hours per week) in Ukraine. Our client is a cloud platform for business spend management (BSM) that helps organizations manage their spending, procurement, invoicing, expenses, and supplier relationships. They provide a unified, cloud-based spend management platform that connects hundreds of organizations representing the Americas, EMEA, and APAC with millions of suppliers globally. The platform provides greater visibility into and control over how companies spend money. Small, medium, and large customers have used the platform to bring billions of dollars in cumulative spending under management. The company offers a comprehensive platform that helps organizations manage their spending, procurement, invoicing, expenses, and supplier relationships. Founded in 2006 and headquartered in San Mateo, California, they aim to streamline and optimize business processes, driving efficiency and cost savings.

Initial 6-month contract with the possibility of extension based on performance. Remote position with a preference for candidates located in the UK or nearby time zones.

We are seeking a highly organized and proactive Executive Assistant to support the Chief Product & Technology Officer (CPTO) and the Executive Assistant (EA) in administrative and event planning tasks. This role is ideal for a detail-oriented professional with strong communication skills who can manage multiple priorities in a fast-paced environment. This role offers a unique opportunity to work closely with a senior executive in a dynamic IT environment, ensuring smooth operations and effective event coordination.

Requirements

• At least 3 years of experience in an assistant role.
• Experience in organizing events remotely.
• Experience in planning and managing business trips.
• Excellent communication skills, with the ability to work closely with executives and team members.
• Strong organizational and problem-solving skills with a high level of attention to detail.
• Proactive and self-motivated, capable of following tasks through to completion.
• Strong knowledge of Microsoft Excel and Word at the intermediate level.
• Ability to work independently while maintaining a collaborative and personable approach.
• Prior experience in executive support, event planning, or administration is preferred.

Responsibilities

• Assist in organizing offsite meetings and events, including venue research, dinner arrangements, and itinerary planning.
• Manage travel bookings for the CPTO, including flights and hotel accommodations.
• Coordinate meeting logistics, ensuring room availability and attendee follow-ups.
• Support the EA with day-to-day administrative tasks to help streamline workload.
• Track and follow up on pending tasks, ensuring projects and requests are completed efficiently.
• Maintain a high standard of organization and task execution.

We offer

• US and EU projects based on advanced technologies.
• Competitive compensation based on skills and experience.
• Annual performance appraisals.
• Flexibility in workspace, either remote or in one of our development offices.
• Comprehensive medical insurance including dental and massages.
• Personalized learning program tailored to your interests and skill development.
• Sport reimbursement program for onsite and online activities.
• Support of a healthy lifestyle, compensation for running events.
• Bonuses for article writing, public talks, other activities.
• Personal loan budget available for long-term personnel.
• 20 vacation days, 10 national holidays and sick leaves.
• Maternity leave policy and family days off.
• Free webinars, meetups and conferences organized by Svitla.
• Gifts for anniversaries, New Year, children and more.
• Corporate celebrations and activities, regular lectures on various topics.
• Awesome team, friendly and supportive community!