Personal Assistant – HR

We are looking for someone who will provide essential administration support to senior leaders within our HR function. This person will carry out a range of administrative duties to support the work of these leaders and their wider teams. They will ensure these activities are completed according to Company and Group policies.

What will you be doing?

• Organise local and international travel arrangements, including visas and the preparation of travel itineraries.

• Extensive Diary Management of multiple diaries.

• Organise team events and corporate hospitality ensuring all events are delivered effectively.

• Liaises with other support areas as required e.g. Service Desk, Facilities/post room/AV support.

• Liaises with reception & client services to ensure meeting rooms and refreshments are booked for all external/internal meetings.

• Produces a wide variety of documentation using appropriate software packages, including reports, itineraries, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format.

• Processes invoices and checks and reconciles expenses for their team/nominated individuals.

• Liaise and work collaboratively with the other administration resource in the Division as required, to ensure support is available during holidays or periods of absence. On a contingency basis, may provide administration support for other teams within the Division.

• Always exercise a high degree of discretion and confidentially, especially when dealing with privileged information and sensitive issues.

• Ensure up to date records are always maintained on the Company systems for the department.

• Manage and utilise Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling and uploading.

• Manage and utilise Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate).

What are we looking for?

• A few years of similar previous experience as a Team Assistant/PA. Previous experience within HR advantageous but not essential.

• Attention to detail with ability to produce accurate documentation and to file documents appropriately.

• Ability to work effectively within a team and juggle multiple tasks.

• Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.

• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.