Information Officer: Receiving and Acquisition

DEPARTMENT OF LIBRARY SERVICES

INFORMATION OFFICER: RECEIVING AND ACQUISITIONS (RE-ADVERTISEMENT)

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above-mentioned vacancy .

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The incumbent will be responsible for:

• Coordinating the acquisition of books, journals, and other resources (print and electronic) to meet the academic needs of students and staff;
• Processing orders, manage supplier relationships, and oversee receiving workflows using OCLC WorldShare Management System (WMS);
• Coordinating and processing donations and ensure effective communication with all stakeholders regarding matters related to donated resources;
• Ensuring timely and accurate documentation of received resources in the library catalogue and financial systems;
• Collaborating with internal stakeholders and provide updates on acquisitions, budgets and fund allocation;
• Training library staff on the latest acquisition systems, tools and workflows;
• Staying updated on new developments in library technology and systems;
• Participating in Library strategic projects.

Minimum Requirements

• A three-year diploma in Library and Information Science with at least three years’ of experience in an academic library (including two years in acquisitions/receiving);

OR

• Grade 12 with five years’ experience in an academic library of which 3 years as a receiver of books and journals;
• Knowledge and experience in the use of OCLC WorldCat or WorldShare database.

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Decision-making skills; analytical thinking abilities; detail-oriented skills;
• Good communication and interpersonal skills;
• Ability to work independently but also in a team environment;
• Ability to manage time effectively;
• The research process and methodology;
• Knowledge and understanding of a range of subjects;
• Administration systems, policies and processes;
• Thorough knowledge of AACR2, DDC, MARC21, OCLC, LCSH, metadata systems;
• Knowledge and understanding of international description standards/protocols for example RDA;
• Training skills;
• Creativity and innovation skills;
• Analytical thinking.

Added Advantages And Preferences

• A three-year library degree (e.g. Bachelor of Information Science (BIS));
• Knowledge of current library trends and developments;
• Experience in the use and impact of technology on the information environment.

Note: Applicants who previously applied for this position are encouraged to re-apply again.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments and/or psychometric testing as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of relevant qualifications;
• Names, e-mail addresses and telephone details of three work related referees whom we have permission to contact.

CLOSING DATE: 4 March 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

Enquiries

Mr Gojiwe Malobola: [email protected] , Tel: (012) 420 3122 for application-related enquiries.

Mrs Marguerite Nel: [email protected] Tel: (012) 420 2796 for post related content.

Should you not hear from the University of Pretoria by 30 June 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.