Staff Assistant

The mission of the Department of Energy and Environment (DOEE) is to protect and restore the environment, conserve natural resources, and improve the quality of life in the District of Columbia. As the nation’s capital city, the District will become a model of environmental protection and sustainable environmental practices. In partnership with other District agencies, the federal government, business groups, non-profit organizations, and residents, the department will help instill environmental awareness through innovation and best practices.

This position serves as a Staff Assistant within the Water Quality Division (WQD) of the Natural Resources Administration (NRA) of DOEE. The WQD is responsible for establishing water quality standards, pollution reduction targets, monitoring the condition of the District’s waters and managing the District’s municipal separate storm sewer system (MS4) permit as issued by the Environmental Protection Agency (EPA). These responsibilities include tracking and reporting on water quality initiatives/progress to the EPA and administering local and federal grant funds.

Duties And Responsibilities

Analyzes facts and circumstances involved in making recommendations for solving administrative problems with the limits of standards or acceptable management and administrative practices. Analyzes and develops new ways to improve the accuracy, adequacy, timeliness, and validity of data for disseminating information about the program. Conducts fact-finding investigations which involve researching into matter of general or specific concerns which fulfills the requirements of the organization. Provides research references and advisory services for the supervisor in successfully fulfilling the requirements of the organization. Reviews documents prepared for the supervisor’s signature to ensure that the materials are grammatically accurate and that all supporting documents are provided. Maintains and controls incoming correspondence, forms and assignments. Ensures that all documents requiring the supervisor’s signature are recorded. Develops guidelines and procedures related to correspondence, and maintains various types of logs, records, and filing systems. Recommends procedural changes to improve, expedite and eliminate office management problems.

Develops and maintains office systems and procedures, ensuring that the accuracy, timeliness and feasibility of a variety of administrative support functions are carried out appropriately. Obtains, compiles and maintains personnel data, organizational information, reports, communication and administration references, inventory of supplies and equipment, document control, time and attendance reports, central office files and the confidentiality of information. Recommends procedural changes to improve, expedite and eliminate office management problems. Provides administrative support to office members participating in short- and long-term task forces and committees. Generates internal correspondence and procedures from the Executive Offices, and external documents that assists staff in the workflow and operation of the organization. Develops and maintains a comprehensive annual calendar of activities, programs, and requirements. Ensures timeliness of programs and activities and attainment of identified objectives; identifies and prepares required issuances for presentation to the supervisor. Makes extensive travel arrangements, making complete arrangements for large conferences, preparing documents for training and seminars. Performs other duties as assigned.

Qualifications And Education

Specialized Experience: Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, one (1) year of specialized experience must be equivalent to the next lower grade in the normal line of progression.

Preferred Experience: The ideal candidate will have a strong background in administrative support and office procedures, strong organizational skills, excellent communication abilities, and the ability to multitask and prioritize tasks effectively while maintaining attention to detail. The ideal candidate will have excellent customer service and communications skills.

License and Certification

N/A

Working Conditions/Environment

The work is performed in an office which is an adequately heated, lighted, and ventilated and in the field.

Other Significant Facts

Tour of Duty: Varies

Pay Plan, Series, Grade: CS-0301-11

Promotion Potential: None

Collective Bargaining Unit: This position is covered under the collective bargaining unit represented by AFGE Local 2725 and you may be required to pay an agency service fee (dues) through direct payroll deduction.

Position Designation: Incumbents are subject to enhanced suitability screenings pursuant to Chapter 4 of DC

Personnel Regulations, Suitability.

EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.