Executive Administrator

Do you like Robots? So do we. Do you want to make a positive impact on the world? We do that too!

REV Robotics is one of the fastest-growing companies in educational robotics. Our people and their passion for STEM education (FIRST Robotics, in particular) set us apart. We have a relaxed and friendly office located in Carrollton, TX, just outside of Dallas, and are looking for people who are willing to stretch their abilities to make STEM education materials more accessible and impactful to everyone.

Pay Range: $50,000-$70,000 per year.

About The Role

REV Robotics is seeking an exceptional, self-driven Executive Administrator to support the CEO in achieving company objectives. Duties of the Executive Administrator will be primarily providing direct support to the CEO in the areas of:

• In-depth data analysis
• Extensive special project management
• Coordinating meetings and schedules
• Managing CEO communications, both internally and externally

REV is committed to providing quality, low-cost educational robotics parts for STEM Education, and the Executive Administrator should utilize their skills as necessary to support that mission

Executive Administrator Responsibilities

• Meeting & Communication Management
• • Prepare agendas, take detailed notes, and track action items.
  • Distribute meeting summaries and ensure appropriate follow-up.
  • Screen and manage CEO’s emails, visitors, and requests.
• Project & Strategic Support
• • Manage special projects and track progress on strategic initiatives.
  • Conduct in-depth research and data analysis for long-term objectives.
  • Assist the CEO in completing action items via Monday.com and other tools.
  • Identify process improvements to optimize efficiency.
  • Support the creation and execution of the company roadmap.
• Operations & Compliance
• • Set up and maintain international registrations using Avalara.
  • Coordinate facility repairs, maintenance, and office supply management.
  • Work with Operations and Engineering teams on implementation tasks.
• Event & Travel Coordination
• • Plan company events and coordinate logistics.
  • Arrange travel for employees and ensure smooth execution.
• Cross-Departmental & External Relations
• • Assist other departments as needed.
  • Represent REV and/or the CEO at events when necessary.
• Confidentiality & Documentation
• • Handle sensitive information with discretion.
  • Organize and maintain company records across platforms.
• Travel
• • Travel up to 5% of the time

Qualifications Summary

• Bachelor”s degree in STEM or business (or 4+ years of relevant experience).
• Comfortable learning new software and technology quickly.
• Proficient in Google Suite
• Highly skilled in analyzing large datasets, summarizing insights, and creating reports.
• Experience with ERP systems (Odoo), e-commerce (BigCommerce), project management (Monday.com), accounting (QuickBooks Online), and ticketing systems (Freshdesk) is a plus.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and able to prioritize effectively.
• Able to work independently with minimal supervision.
• Problem-solver with a positive attitude and willingness to take on new projects.
• Experience or interest in FIRST robotics, STEM education, or similar competitions is a plus.
• Ability to become a Notary.

What We Offer

• Competitive salary
• Benefits, including medical, dental, vision, 401(k) matching and others
• Small, friendly office
• Fully stocked break room with snacks and beverages
• Casual office attire
• Nine paid holidays plus a floating holiday of 8 hours
• PTO that starts accruing from day one of employment

It is the policy of REV Robotics to provide equal employment opportunity to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, FIRST team affiliation, genetic information, marital status, status with regard to public assistance, opinion on bumpers on FRC robots, veteran status, or any other characteristic protected by federal, state, or local law. In addition, REV Robotics will provide reasonable accommodations for qualified individuals with disabilities.

Direct candidates only, no recruiters.

Applicants have rights under Federal Employment Laws. The following links provide information for all applicants: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

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