Executive Assistant

Founded in 2008, The Fay Group is a diversified real estate services company offering a complete range of home ownership products and services including mortgage servicing, property renovations, property management, realty, business purpose lending, and insurance to homeowners, investors and clients nationwide. We consider the people behind those mortgages and work hard to give them the best opportunity to stay in their homes by providing solutions to navigate the challenges of homeownership while working toward their long-term financial goals.

Join Us on Our Journey

We are currently looking for an Executive Assistant to join our team.

The Executive Assistant provides administrative support to a group of Senior Executives located in multiple locations across both remote and in-office locations. The role is responsible for anticipating the needs of the leaders they support, enabling their capacity, and ensuring focus to support the collective success of the team.

Responsibilities include managing correspondence, scheduling meetings, organize conference calls, calendars, and appointments. The position manages travel, meeting agendas, and scheduling and coordination of events. The Executive Assistant supports the development of materials to be utilized both internal/ external to the organization to include information tracked and content developed in MS Word, Excel, PowerPoint, and other proprietary applications.

Success in this position requires the ability to build strong relationships with individuals at all levels of the organization, effectively prioritizing and managing stakeholder requests, and fostering engagement on behalf of the executives supported in alignment with the leadership direction of the team.

The Executive Assistant uses discretion, judgment, and knowledge of the organization to facilitate the executive’s activities and those of their team while maintaining both professionalism and confidentiality.

Qualifications:

• Bachelor’s degree (or equivalent combination of years of experience with High School diploma/ GED)
• 7+ years’ demonstrated experience supporting senior executives/ leadership
• Experience supporting multiple executives in a matrix/ distributed structure is highly preferred
• Previous experience in financial services and/or the mortgage industry preferred
• Previous project management experience with successful outcomes
• Demonstrated experience working successfully in a fast-paced work environment
• Well-developed knowledge and skills with Microsoft Office including Word, Excel, and PowerPoint
• Experience with Microsoft Project or other project management software preferred
• Strong verbal and written communication skills with the ability to effectively interact with individuals both internal and external to the organization
• Strong interpersonal skills
• Strong analytical skills and problem-solving abilities
• Ability to explain decisions and the reasons why to promote understanding and buy-in with others
• Strong judgment with the ability to evaluate and decision management schedules and tasks
• Strong organization and time management skills
• Ability to work effectively in a fast-paced, dynamic environment
• Customer service/ client orientation with strong execution skills
• Results Orientation
• Strong attention to detail; high quality of work product
• Flexible, open to change, ability to learn new things quickly
• Solid business acumen; strong fiscal and technical aptitude
• Collaborative work style
• Self-directed; comfortable working with ambiguity and uncertainty
• Professional maturity, integrity, and ability to maintain confidential data and information

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Featured Benefits

• Medical, Dental and Vision Insurance
• Company Paid Life Insurance
• Disability Insurance
• Pet Insurance
• 401k Program with Employer Matching
• 3 Weeks Paid Time Off (PTO)
• Paid Holidays
• Wellness Initiatives
• Employee Assistance Program

Compensation

• The hiring range for this position is between $61,110.40 -$81,598.40
• This position is eligible for an annual discretionary bonus

Fay Cares!

The Fay-Constructive Foundation was established to fulfill the philanthropic mission of The Fay Group employees to serve the communities in which they live and work. Our employees make voluntary contributions to the Foundation. Each quarter, their contributions are donated to organizations focused on improving education opportunities, combating poverty, and supporting military service members and first responders.

At Fay, we believe that the best ideas come from having a team that is diverse in backgrounds, experiences, and perspectives. We strive to ensure each of our employees feels valued, respected, and included, and is presented with equal opportunities to be successful. Fay is an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify. For more information go to www.dhs.gov/E-Verify.